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LHA Minutes - 06/17/2020

MINUTES
THE HOUSING AUTHORITY OF THE CITY OF LAFAYETTE
The Board of Commissioner's Annual Meeting
June 17, 2020

The Board of Commissioners of the Housing Authority of the City of LaFayette, Alabama met on Wednesday, June 17, 2020 via conference call due to the COVID-19 pandemic.

CALL TO ORDER

The Annual Meeting was called to order at 12:32 pm by Chairperson Peggy King.

ROLL CALL

Present: Peggy King, Mary Owens-Lyerly, Elton Holloway and Amanda James
Others Present: Sharon Tolbert (Secretary/Treasurer) and Sandra Sanders
Absent: Angelia Davis
There was a quorum for the purpose of conducting business. Amanda James was introduced and welcomed as the new Resident Commissioner.

APPROVAL OF THE AGENDA

Chairperson King asked if there were any changes to the agenda. There were no changes to the Agenda. Chairperson King asked for a motion to approve the Agenda as received. Commissioner Lyerly moved that the Agenda be approved as received. Commissioner Holloway seconded said motion and all members voted aye. Chairperson King declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson King asked for a motion to approve the Minutes of the April 1, 2020 Regular Meeting. Commissioner Lyerly moved that the Minutes be approved as received. Commissioner Holloway seconded
said motion and all members voted aye. Chairperson King declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

UNFINISHED BUSINESS

A. Accounts Payable Report: Auburn Housing Authority
The Board was given a copy of the Accounts Payable Report. Secretary/Treasurer Tolbert informed the Board the accounts payable balances are for expenses through March 2020.

B. HUD Lawsuit
Commissioners were provided an update of the second lawsuit against HUD regarding the 2012 operating subsidy offset. Commissioners were provided email correspondence from the attorney. 

Unfinished Business reports are attached and made part of the Minutes.

NEW BUSINESS

A. COVID-19 Update
Commissioners were provided a copy of the COVID-19 Update Report. Secretary/Treasurer Tolbert reviewed the report. It was reported that the Board meetings will continue to be held remotely due to COVID-19. Board members will receive an IPad (or similar device) to ensure everyone has a device to participate in remote meetings. The device will also be used for email and training.

B. Resolution FYE2020-009: FYB2020 Budget
Resolution FYE2020-009 was introduced by Chairperson King. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the
resolution is to approve the FYB2020 budget. Secretary/Treasurer Tolbert reviewed the budget and asked if there were any questions. There were no questions.

Chairperson King asked for a motion to approve Resolution FYE2020-009. Commissioner Lyerly moved that the resolution be accepted as received. Commissioner Holloway seconded said motion and all
members voted aye. Chairperson King declared the resolution approved.

C. Resolution FYE2020-010: 2020 Performance Award Criteria
Resolution FYE2020-010 was introduced by Chairperson King. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the
resolution is to approve the FYE2020 Performance Award Criteria. Secretary/Treasurer Tolbert reviewed the criteria. There was various dialogue regarding the criteria.

Chairperson King asked for a motion to approve Resolution FYE2020-010. Commissioner Holloway moved that the resolution be approved as received. Commissioner Lyerly seconded said motion and all
members voted aye. Chairperson King declared the resolution approved.

D. Resolution FYE2020-011: FYE2020 Fixed Asset Write-Offs
Resolution FYE2020-011 was introduced by Chairperson King. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the
resolution is to approve the FYE2020 Fixed Asset Write-Offs. Secretary/Treasurer Tolbert reviewed the write-offs and asked if there were any questions. There were no questions.

Chairperson King asked for a motion to approve Resolution FYE2020-011. Commissioner Lyerly moved that the resolution be accepted as received. Commissioner Holloway seconded said motion and all
members voted aye. Chairperson King declared the resolution approved.

E. Resolution FYE2020-012: Elect Chairperson and Vice Chairperson
Resolution FYE2020-012 was introduced by Chairperson King. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the
resolution is to elect a Chairperson and Vice Chairperson to serve the term beginning July 1, 2020 - June 30, 2021. Commissioner King was nominated as Chairperson; there were no additional nominations.
Commissioner Holloway was nominated as Vice Chairperson; there were no additional nominations.

Chairperson King asked for a motion to approve Resolution FYE2020-012. Commissioner Lyerly moved that the resolution be accepted as received. Commissioner Holloway seconded said motion and all members voted aye. Chairperson King declared the resolution approved.

F. Next Meeting
The Board will have its Regular Meeting on September 16, 2020 at 12:30 pm. The meeting will be held via Zoom. New Business resolutions and reports are attached and made part of the Minutes.

FINANCIAL REPORTS

A. LHA Financial Reports: February 2020 - April 2020
Commissioners were given a copy of February 2020 - April 2020 Income and Expense Comparison, Board Operating Statement/Budget, and Board Operating Statement Detail reports. Secretary/Treasurer Tolbert reviewed the income and expense line items. A copy of the reports are attached and made a part
of the Minutes.

DEPARTMENT AND MISCELLANEOUS REPORTS

A. Multifamily Housing Department: Property Management Division
Commissioners were given a copy of the Property Management Report which covered activities through May 2020. Secretary/Treasurer Tolbert reviewed the report.

B. Multifamily Housing Department: Maintenance Division
Commissioners were given a copy of the Maintenance Report which covered activities through May 2020. Secretary/Treasurer Tolbert reviewed the report.

C. Miscellaneous Report

  1. Commissioners were provided a copy of the Miscellaneous Report. Secretary/Treasurer Tolbert reviewed the report. Commissioners were informed they need to let Sandra Sanders know if they want to attend the 2020 AAHRA Conference.

A copy of the department and miscellaneous reports are attached and made a part of the Minutes.

Secretary/Treasurer Tolbert thanked the Board for participating in the meeting.

ADJOURNMENT

Chairperson King asked for a motion to adjourn. Commissioner Lyerly moved that the meeting be adjourned. Commissioner Holloway seconded said motion and all members voted aye. Chairperson King declared the meeting adjourned at 1:41 pm.