LHA Minutes - 06/18/2025

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF LAFAYETTE
The Board of Commissioner's Annual Meeting

June 18, 2025

The Board of Commissioners of the Housing Authority of the City of LaFayette, Alabama met on Wednesday, June 18, 2025. The meeting was held at the LaFayette Housing Authority's Administration Office located at 301 First Avenue, LaFayette, AL 36862.

CALL TO ORDER

The Board of Commissioner's Annual Meeting was called to order at 12:33 pm by Chairperson Barbara Leverett. Sharon Tolbert, CEO acted as Secretary/Treasurer.

ROLL CALL

Commissioners Present: Barbara Leverett, Peggy King, Martha Holloway and Elton Holloway
Others Present: Sharon Tolbert (Secretary/Treasurer), Tabitha Griffin (Staff), and Wendy Cochran (Staff-Virtual) 
Commissioners Absent: Mary Owens-Lyerly
There was a quorum for the purpose of conducting business.

APPROVAL OF THE AGENDA

Chairperson Leverett asked if there were any changes to the Agenda. There were no changes. Chairperson Leverett asked for a motion to approve the Agenda. Commissioner Elton Holloway moved that the Agenda be approved. Commissioner King seconded said motion and all members voted aye. Chairperson Leverett declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Leverett asked if there were any changes to the March 19, 2025, Regular Meeting Minutes. There were no changes. Chairperson Leverett asked for a motion to approve the Minutes. Commissioner Elton Holloway moved that the March 19, 2025, Minutes be approved as received. Commissioner King seconded said motion and all members voted aye. Chairperson Leverett declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

FINANCIAL REPORTS
A. Accounts Payable Report: Auburn Housing Authority
The Board was given a copy of the Accounts Payable Report. Wendy Cochran, COO, informed the Board the accounts payable balances are current for expenses through April 2025. The report was reviewed and discussed.

B. General Fund: January - April 2025
Commissioners were provided a copy of the January - April 2025 financial reports; detailed financial reports were forwarded via email. Wendy Cochran, COO, reviewed the Income and Expense Comparison Report and Board Operating Statement/Budget Report and asked if there were any questions.

Chairperson Leverett asked for a motion to approve the financial reports. Commissioner Martha Holloway moved that the resolution be approved as received. Commissioner Elton Holloway seconded said motion and all members voted aye. Chairperson Leverett declared the financial reports approved. A copy of the financial reports is attached and made a part of the Minutes.

UNFINISHED BUSINESS

There was no Unfinished Business.

NEW BUSINESS
A. RESOLUTION FYE2025-005: FYB22025 Budget
Resolution FYE2025-005 was introduced by Chairperson Leverett. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the FYB2025 budget. The information was reviewed and discussed.

Chairperson Leverett asked for a motion to approve Resolution FYE2025-005. Commissioner Elton Holloway moved that the resolution be approved as received. Commissioner Martha Holloway seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved.

B. RESOLUTION FYE2025-006: 2025 OCAF
Resolution FYE2025-006 was introduced by Chairperson Leverett. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the 2025 OCAF. The information was reviewed and discussed. 

Chairperson Leverett asked for a motion to approve Resolution FYE2025-006. Commissioner Elton Holloway moved that the resolution be approved as received. Commissioner King seconded said motion and three members voted aye (P. King, B. Leverett and E. Holloway) and one member nay (M. Holloway). Chairperson Leverett declared the resolution approved.

C. RESOLUTION FYE2025-007: Elect 2025-2026 Chairperson and Vice Chairperson
Resolution FYE2025-007 was introduced by Chairperson Leverett. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to elect a Chairperson and Vice Chairperson for July 1, 2025 - June 30, 2026.

Commissioner Barbara Leverett was nominated Chairperson and Commissioner Peggy King was nominated Vice Chairperson. There were various discussions.

Chairperson Leverett asked for a motion to approve Resolution FYE2025-007 to approve the nominations for Chairperson and Vice Chairperson. Commissioner Martha Hollaway moved that the resolution be approved. Commissioner Elton Holloway seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved

D. Next Meeting
The next Board meeting will be held on September 24, 2025, at 12:30 pm. The date and time are subject to change. A Special Meeting will be held if time-sensitive items require Board action.

DEPARTMENT AND MISCELLANEOUS REPORTS

A. Multifamily Housing Department
Commissioners were given a copy of the Multifamily Housing Department Report. The report reflected units leased, work orders completed, units turned, and PCA updates through May 2025. The report was reviewed.

B. Resident Services Report
Commissioners were given a copy of the Resident Services Report. The report reflected information regarding resident activities and events through May 2025.

C. Miscellaneous
Commissioners were given a copy of the Miscellaneous Report. The report included HUD and compliance camera updates, HR updates, upcoming events, the 2025 conference schedule, and other relevant information.

There was various discussions regarding other programs and services. Secretary/CEO Tolbert thanked the Board for attending the meeting. A copy of the reports is attached and made a part of the Minutes.

ADJOURNMENT

There being no further business, Chairperson Leverett adjourned the meeting at 1:53 pm.