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RHA Meeting Minutes - 03/12/2026

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF ROANOKE
The Board of Commissioner's Regular Meeting

March 12, 2026

The Board of Commissioners of the Housing Authority of the City of Roanoke, Alabama had its Regular Meeting on Thursday, March 12, 2026. The meeting was held at the Roanoke Housing Authority located at 231 Avenue A, Roanoke, AL 36274.

CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 5:31 pm by Chairperson Paula Lambert. Sharon Tolbert, CEO, acted as Secretary/Treasurer.

ROLL CALL

Commissioners Present: Paula Lambert, Tamara Thomas, Patrice Awbrey-Hull, Sarah Nunn, and Scot Thomason

Commissioners Absent: None
Others Present: Sharon Tolbert (Secretary/Treasurer), Tabitha Griffin (Staff), Wendy Cochran (Staff -Virtual), and Ben Albritton (Auditor-Virtual)

WELCOME

Chairperson Lambert introduced and welcomed Commissioner Tamara Thomas to the Board of Commissioners.

APPROVAL OF THE AGENDA

Chairperson Lambert asked if there were any changes to the Agenda. There were no changes. Chairperson Lambert asked for a motion to approve the Agenda. Commissioner Thomason moved to approve the agenda. Commissioner Awbrey-Hull seconded the said motion, and all members voted aye. Chairperson Lambert declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Lambert asked if there were any changes to the September 11, 2025, Regular Meeting and November 6, 2025, Special Meeting Minutes. Hearing none, Chairperson Lambert asked for a motion to approve the Minutes. Commissioner Thomason moved to approve the Minutes as received. Commissioner Awbrey-Hull seconded the said motion, and all members voted aye. Chairperson Lambert declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

FINANCIAL REPORTS

A. General Fund: June 2025 - January 2026
Commissioners were provided with a copy of the detailed June 2025 to January 2026 financial reports via email. The Income and Expense Comparison Report and Board Operating Statement/Budget Report were available at the meeting. Wendy Cochran, COO, reviewed the financial reports. There were various discussions.

B. Capital Fund Program (CFP) Reports
Commissioners were given a copy of the CFP grant reports. Secretary/Treasurer Tolbert reviewed the reports. There were various discussions. 

A copy of the financial reports is attached and made a part of the Minutes.

UNFINISHED BUSINESS

There was no Unfinished Business.

NEW BUSINESS
A. Resolution FYE2026-003: FYE2025 Audit Report
Resolution FYE2026-003 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to accept the FYE2025 Audit Report. The information was reviewed and discussed. 

Chairperson Lambert asked for a motion to approve Resolution FYE2026-003. Commissioner Awbrey-Hull moved to approve the resolution as received. Commissioner Thomason seconded the motion, and all members voted aye. Chairperson Lambert declared the resolution approved.

B. Resolution FYE2026-004: 2026 Utility Allowance Schedule
Resolution FYE2026-004 was introduced by Chairperson Lambert. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the 2026 Utility Allowance Schedule. The information was reviewed and discussed.

Chairperson Lambert asked for a motion to approve Resolution FYE2026-004. Commissioner Awbrey-Hull moved to approve the resolution as received. Commissioner Thomason seconded the motion, and all members voted aye. Chairperson Lambert declared the resolution approved.

C. Resolution FYE2026-005: 2026 Flat Rent Schedule
Resolution FYE2026-005 was introduced by Chairperson Lambert. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the 2026 Flat Rent Schedule. The information was reviewed and discussed.

Chairperson Lambert asked for a motion to approve Resolution FYE2026-005. Commissioner Thomason moved that the resolution be approved as received. Commissioner Awbrey-Hull seconded the motion, and all members voted aye. Chairperson Lambert declared the resolution approved.

D. Resolution FYE2026-006: FYB2026 HUD PHA Annual Plan
Resolution FYE2026-006 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the FYB2026 HUD PHA Annual Plan. The information was reviewed and discussed.

Chairperson Lambert asked for a motion to approve Resolution  FYE2026-006. Commissioner Awbrey-Hull moved to approve the resolution as received. Commissioner Thomason seconded the motion, and all members voted aye. Chairperson Lambert declared the resolution approved.

E. Resolution FYE2026-007: FYB2026-FYB2030 HUD CFP Rolling Plan
Resolution FYE2026-007 was introduced by Chairperson Lambert. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the FYB2026 - FYB202030 HUD CFP Rolling Plan. The information was reviewed and discussed.

Chairperson Lambert asked for a motion to approve Resolution FYE2026-007. Commissioner Awbrey-Hull moved to approve the resolution as received. Commissioner Thomason seconded the motion, and all members voted aye. Chairperson Lambert declared the resolution approved.

F. Next Meeting
The next Board meeting will be held on June 11, 2026, at 5:30 pm. A Special Meeting will be held for time-sensitive action items. 

New Business resolutions and supporting information are attached and made a part of the Minutes.

DEPARTMENT AND MISCELLANEOUS REPORTS

A. Multifamily Housing Department (MFH) Report
Commissioners were given a copy of the MFH Department Report. The report reflected units leased and work orders completed through February 2026. The report was reviewed.

B. Miscellaneous Report
Commissioners were given a copy of the Miscellaneous Report. Secretary/Treasurer Tolbert reviewed the report, which included 2026 events and conference schedules.

The Board discussed changing the meeting time from 5:30 pm to 5:00 pm. The Bylaws revision will be on the June 11, 2026, agenda to reflect the change.

The department and miscellaneous reports are attached and made a part of the Minutes.

ADJOURNMENT

There being no further business, Chairperson Lambert asked for a motion to adjourn. Commissioner Thomason made a motion to adjourn; Commissioner Awbrey-Hull seconded. The meeting was adjourned at 6:51 pm.