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AHA Minutes - 02/16/2021

The Board of Commissioner's Special Meeting
February 16, 2021

The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama met on Tuesday, February 16, 2021 via Zoom due to COVID-19 and inclement weather.


The Board of Commissioner's Special Meeting was called to order at 12:04 pm by Chairperson Smith.


Chairperson Smith asked if there were any changes to the agenda. Hearing none, Chairperson Smith ask for a motion to approve the agenda. Commissioner Torbert moved that the agenda be approved as received. Commissioner Waldrop seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.


Present: Nolan Torbert, Rene Waldrop, Robert Smith, Deborah Hand and Marguerite White
Others Present: Sharon Tolbert (Secretary/Treasurer), Michael Syme (Attorney), and Sandra Sanders (Staff)
Absent: None
There was a quorum for the purpose of conducting business.


There were no public comments.


A. Discussion: 9% Low Income Housing Tax Credit (LIHTC) Application
Commissioners were provided a revised financial forecast to redevelop 62 units for the proposed Ridgecrest redevelopment project. Secretary/Treasurer Tolbert reported the original forecast submitted by The Michaels Organization (TMO) was based on very limited information. After reviewing the site plans, TMO recommends Phase 1 to consist of 62 units included in Parcels B and C instead of 53 units. It was also noted that the Auburn Housing Authority (AHA) has the opportunity to utilize its MTW designation to implement various flexibilities to include rent reform that could substantially improve cash flow.  

There was discussion regarding AHA's staff's ability to handle additional job functions as a result of applying for and/or being awarded LIHTC coupled with the ACDC's housing initiative. Secretary/Treasurer Tolbert informed the Board she has started restructuring AHA to prepare for various housing initiatives; an update will be provided to the Board during an Executive Session at the next Regular meeting. There was also dialogue regarding the AHA's financial capacity to pursue numerous housing initiatives simultaneously. The Board expressed concerns about relocating residents as a result of redevelopment. Secretary/Treasurer Tolbert reported a Relocation Plan will be developed in conjunction with
TMO. Commissioners Waldrop and White volunteered to assist with the proposed Relocation Plan process.

Secretary/Treasurer Tolbert and Michael Syme provided additional information and answered various questions regarding the planned redevelopment. After discussion, Chairperson Smith asked each Commissioner to respond yes or no if AHA should move forward with the 2021 9% LIHTC application. Commissioners Torbert, Waldrop, White and Hand voted yes. Chairperson Smith abstained. Based on responses, TMO will move forward with compiling information for the 2021 application. The application will be presented to the Board before submission. A resolution will be presented to the Board.


Due to numerous Special meetings, the Board opted not to have its Regular meeting on February 23rd. The next Regular meeting will be held on March 30, 2021. There being no further business, Chairperson Smith asked for a motion to adjourn. Commissioner White moved that the meeting be adjourned; Commissioner Waldrop seconded. The meeting was adjourned at 1:30 pm.