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AHA Minutes - 03/28/2023

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioner's Regular Meeting

March 28, 2023

The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama, had its Regular Meeting on Tuesday, March 28, 2023. The meeting was held at the Auburn Housing Authority located at 931 Booker Street, Auburn, AL 36832.


CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 12:00 pm by Chairperson Robert Smith.

ROLL CALL

Board Members Present: Deborah Hand, Marguerite White, Nolan Torbert, Robert Smith, and Rene Waldrop 

Board Members Absent: None
Others Present: Sharon Tolbert (Secretary/Treasurer), Sandra Sanders (Staff), Wendy Cochran (Staff), Bruce Morgan (TMO), and Tracey Scott (Urban Practice)

APPROVAL OF THE AGENDA

Chairperson Smith asked if there were any changes to the Agenda. There were no changes. Chairperson Smith asked for a motion to approve the Agenda. Commissioner White moved that the Agenda be approved. Commissioner Torbert seconded said motion and all members voted aye. Chairperson Smith declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Smith asked if there were any corrections to the February 28, 2023 Regular Meeting Minutes. There were no corrections. Chairperson Smith asked for a motion to approve the February 28, 2023 Minutes. Commissioner Waldrop moved that the Minutes be approved. Commissioner Torbert seconded said motion and all members voted aye. Chairperson Smith declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

FINANCIAL REPORTS

No report due to software malfunctions.

UNFINISHED BUSINESS

A. Proposed Ridgecrest Redevelopment
Bruce Morgan (TMO) and Tracey Scott (Urban Practice) made a presentation regarding the proposed Ridgecrest redevelopment. There was various discussion.

B. Summer Feeding Program
The Board was provided with the Summer Feeding Program report. Secretary/Treasurer Tolbert reviewed the report and there was discussion.

NEW BUSINESS

A. Resolution FYE2023-021: FYB2023 HUD Annual Plan and MTW Supplement
Resolution FYE2023-021 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the FYB2023 HUD Annual Plan and MTW Supplement. The information was reviewed and discussed.

Chairperson Smith asked for a motion to approve Resolution FYE2023-021. Commissioner Torbert moved that the resolution be approved. Commissioner Waldrop seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

B. Resolution FYE2023-022: HCV Administrative Plan Revision
Resolution FYE2023-022 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the HCV Administrative Plan revision to include the proposed MTW flexibilities. The information was reviewed and discussed.

Chairperson Smith asked for a motion to approve Resolution FYE2023-022. Commissioner Waldrop moved that the resolution be approved. Commissioner Torbert seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

C. Resolution FYE2023-023: AHA Development LLC Tenant Write-Offs
Resolution FYE2023-023 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve tenant write-offs for AHA Development LLC in the amount of $111.80. There was various discussion about the resolution.

Chairperson Smith asked for a motion to approve Resolution FYE2023-023. Commissioner White moved that the resolution be approved. Commissioner Waldrop seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

D. Resolution FYE2023-024: Proposed Renaming of the Ridgecrest Redevelopment
Resolution FYE2023-024 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve renaming Ridgecrest "Bedell Meadows" post redevelopment.

Chairperson Smith asked for a motion to approve Resolution FYE2023-024. Commissioner Waldrop moved that the resolution be approved. Commissioner White seconded. Commissioners Smith, Waldrop, White and Hand voted aye; Commissioner Torbert voted nay. Chairperson Smith declared the resolution approved. 

E. 2023 NAHRO's 2023 Washington Conference Update
The report will be provided at the next Board meeting.

F. Next Meeting
Due to schedule conflicts the Board will not meet in April. The next Regular Meeting will be held on Tuesday, May 30, 2023. Lunch will be served at 11:30 am.

DEPARTMENT AND MISCELLANEOUS REPORTS

A. Multifamily Housing Department: Property Management and Maintenance Divisions
Property Management Report: Commissioners were given a copy of the report which covered activities through February 2023. Secretary/Treasurer Tolbert reviewed the report. The Property Management report reflected an average occupancy rate of 94% for July 2022 - February 2023. Secretary/Treasurer Tolbert reported the low occupancy rate was due to having ten (10) casualty units. An architect is finalizing the scope of work so that the units can be published for bid. Plans are underway to "turn" non-casualty units quicker.

Maintenance Report: The report reflected an average work order completion rate at 100% for July 2022 - February 2023.

Resident Services Report: The report reflected programs and services for February 2023.

The reports were reviewed and discussed.

B. HCV Department
Commissioners were given a copy of the HCV Department report. The report reflected vouchers leased through February 2023. The report was reviewed and discussed.

C. Miscellaneous Report
Commissioners were given a copy of the Miscellaneous Report. Secretary/Treasurer Tolbert reviewed the report. The report provided an update on managed agencies, staffing, 2023 conference schedules, and other miscellaneous information.

A copy of all reports and supporting documentation are attached and made a part of the Minutes.

ADJOURNMENT

Secretary/Treasurer Tolbert thanked the Board for attending the meeting. There being no further business, Chairperson Smith asked for a motion to adjourn. Commissioner Waldrop moved that the meeting be adjourned, Commissioner White seconded. The meeting was adjourned at 2:22 pm.