Regional Modernization Manager
Position Title Regional Modernization Manager
Department Multifamily Housing
Reports To Multifamily Housing Director
Employment Status Regular, Full-Time
FLSA Status Exempt
Salary and Grade (Compease 2024) - $58,194 - $87,291
Date Posted April 4, 2024 Date Closed Open until filled
About Auburn Housing Authority
The Auburn Housing Authority (AHA) is a public housing authority. AHA is a quasi-governmental agency which is an agency that is backed by a branch of government that has a public mandate to provide a given service. AHA receives funding from the U.S. Department of of Housing and Urban Development (HUD) to offer and/or provide affordable housing to low-income families.
AHA's affiliate, the AHA Development LLC, owns and oversees 304 Rental Assistance Demonstration (RAD) project-based voucher (PBV) units (formerly known as public housing) in Auburn, AL. AHA also administers Section 8/tenant-based vouchers. Further, AHA manages the LaFayette (LHA) and Roanoke (RHA) Housing Authority. LHA has 102 RAD PBV units in LaFayette, AL and RHA has 50 public housing units in Roanoke, AL.
Position Summary
The primary purpose of this position is to oversee the daily operations of the Modernization Division for the Auburn Housing Authority (AHA) and its managed agencies (Agency). The incumbent oversees and directs construction projects from conception to completion. Reviewing the project in-depth to schedule deliverables and cost estimates. Oversees all onsite and offsite construction projects to monitor compliance with building and safety regulations. The position supervises, directs, and coordinates the modernization team and/or contractors engaged in the construction and rehabilitation of residential units, community centers, office buildings and public improvement projects, administers the 20-year Physical Condition Assessment (PCA) schedule, complies with the Capital Fund Program (CFP) requirements, and other capital projects. The incumbent must closely monitor work in progress, finished work, and review associated documents. The incumbent must have knowledge and oversight of scheduling construction teams, complying with construction schedules and budgets, and other applicable requirements. The position ensures all "inhabitable" units are "habitable" in a timely manner and in accordance with policies, procedures, and/or directives.
All activities must support the AHA and its managed agencies' missions, strategic goals, and objectives.
Essential Duties and Responsibilities
The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed.
1. Assists the Multifamily Housing Director in developing and implementing a cohesive and comprehensive modernization program.
2. Oversees and directs construction projects from conception to completion. Reviewing the project in-depth to schedule deliverables and cost estimates. Oversees all onsite and offsite constructions to monitor compliance with building and safety regulations.
3. Manages the work of modernization staff including assigning, planning, and reviewing work, evaluating work performance, completing performance evaluations, coordinating activities, maintaining standards, allocating personnel, assisting in selecting new employees, training, acting on employee problems, review and approve timesheets and address discrepancies, and recommending and implementing discipline.
4. Inspects and evaluates the physical condition of housing units and properties and recommends project/work items.
5. Plans, organizes, and directs construction assignments. Ensures construction is compliant with all applicable, locate, state, and federal regulatory requirements.
6. Develops a detailed project plan, defines the scope of the project, understands project risks, and assigns team members to specific tasks.
7. Manages modernization operations, including drafting scope of work for construction bids and quotes, prioritizing work, estimating costs, complying, and overseeing construction schedule, and assigning work to subordinate personnel. Requests special materials as necessary.
8. Ensures complies with contract and service agreement to include cost, terms, and scheduling.
9. Establishes realistic goals and timetables for various programs, projects, and areas of responsibility; monitors goal attainment; and identifies and resolves problems.
10. Maintains records and files and completes and processes paperwork; prepares required documentation; check-off sheets, report requisitions, catalogues, and other reports; follows departmental and HUD guidelines to document work.
11. Answers questions and assists the modernization team and contractors when technical problems arise; inspects finished work; maintains records as required.
12. Monitors and enforces all safety regulations within the modernization environment. Ensures personnel are kept fully informed of all applicable safety procedures, operating procedures, and HUD, OSHA, HQS, UPCS, NSPIRE and other relevant policies and regulations.
13. Monitors all projects to ensure compliance with established laws, codes, ordinances, regulations, policies, and procedures.
14. Monitors and reviews daily work assignments of employees and contractors. Reviews completed projects and contractor work for accuracy, completeness, and compliance with established contracts, standards, and specifications.
15. Ensures that inhabitable units are habitable within the timeframe established. Plans and schedules daily work assignments for unit renovations. Conducts inspections of units to identify needs as required.
16. Prepares a variety of narrative and statistical records, reports, and files related to projects, contractors, plans, and special activities.
17. Coordinates modernization activities and evaluates progress related to the CFP and 20-Year PCA schedules, according to available budget. Conducts procurement process for services and materials and documents process as required.
18. Takes initiative to improve modernizations operations and develop programs and procedures resulting in cost savings.
19. Establishes training program for modernization personnel and oversees on-the-job training of employees, develops effective plans and procedures to improve modernization operations, and ensures departmental performance is compliance with federal assessment programs Assists in administering a modernization apprenticeship/work-based learning program, if needed.
20. Assists in developing solicitations, proposal documents and specifications, and scopes of work for bid proposals. Ensures materials are consistent with the policies and compliant with federal, state, and local procurement regulations and guidelines.
21. Monitors contractor progress and performance to ensure goods and services conform to the contract requirements. Reviews contract payments and terms. Recommends liquidated damages as appropriate based on contractor performance.
22. Assists the Purchasing and Inventory Clerk in monitoring the ordering and usage of modernization materials, supplies, and equipment.
23. Organize and direct manpower requirements of modernization team, general contractor, and subcontractors based on job requirements. Schedule manpower daily, weekly, and monthly. Makes recommendations for outsourced services.
24. Accountable for consistent adherence to strong standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Agency materials, supplies, resources, and other assets.
25. Works in coordination with municipalities in assessing and replacing water and sewer lines and other major systems.
26. Provides management oversight of the Maintenance Division during the Regional Maintenance Manager's absence, if needed.
27. Performs other duties as assigned.
Behavioral Competencies
This position requires the incumbent to exhibit the following behavioral skills:
Job Knowledge: Exhibits requisite knowledge, skills, and abilities to perform the position effectively. Demonstrates knowledge of policies, procedures, goals, objectives, operational entities, requirements, and activities as they apply to the assigned organizational entity of the Authority. Uses appropriate judgment & decision making in accordance with level of responsibility.
Commitment: Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; persists despite obstacles and opposition.
Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors and measures the needs of both internal and external customers; talks and acts with customers in mind. Recognizes work colleagues as customers.
Effective Communication: Ensures important information is passed to those who need to know; conveys necessary information clearly and effectively orally or in writing. Demonstrates attention to, and conveys understanding of, the comments and questions of others; listens effectively.
Initiative: Proactively seeks solutions to resolve unexpected challenges. Actively assists others without formal/informal direction. Possesses the capacity to learn and actively seeks developmental feedback. Applies feedback for continued growth by mastering concepts needed to perform work.
Responsiveness and Accountability: Demonstrates a high level of conscientiousness; holds oneself personally responsible for one's own work; does fair share of work.
Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; supports everyone's efforts to succeed.
Leadership: Provides direction by clearly and effectively setting course of action for department and subordinates; manages performance by providing regular feedback and reinforcement to subordinates.
The list above is not all inclusive.
Job Competencies
1. Extensive knowledge of construction and building management core competencies to include but not limited to oversee and direct construction projects from conception to completion. Reviewing the project in-depth to schedule deliverables and cost estimates. Oversee all onsite and offsite constructions to monitor compliance with building and safety regulations.
2. Knowledge of business English, spelling, punctuation, grammar.
3. Working knowledge of mathematical calculations and the principles, practices, and techniques of cost estimates and budgets.
4. Advanced ability to read and understand advanced literature, books reviews, technical journals, financial reports, and legal documents.
5. Must be skillful in multitasking, prioritizing, problem solving, analyzing, and proofreading.
6. High level of verbal and written communications skills.
7. Knowledge of the objectives, programs, budgetary needs, and organizational structure.
8. Demonstrated knowledge of the proper use of construction tools, including the proper operation of heavy equipment.
9. Demonstrated knowledge of local, HQS, UPCS, NSPIRE, and other applicable inspection requirements.
10. Ability to understand, act on, and interpret policies, regulations, and procedures as set forth by the AHA, HUD, OSHA, the Davis-Bacon Act, and other local, state, and federal Wage and Hour Laws.
11. Ability to orient other employees and to explain organizational policies, rules, regulations, and procedures.
12. Ability to assist in the hiring of new employees, evaluate performance of subordinates accurately and timely, correct deficiencies, and to guide and assign personnel.
13. Ability to establish, monitor, and achieve objectives through skillful delegation of duties.
14. Ability to prepare and read blueprints, design sketches and drawings.
15. Ability to inspect construction work for adherence to plans and specifications.
16. Ability to work outside for long periods of time in all kinds of weather.
The list above is not all inclusive.
Education and/or Experience
(1) A two-year college degree in construction management or building science or related field, or (2) completion of a specialized certification or licensing, or (3) completion of specialized training courses conducted by equipment vendors, or (4) job specific skills acquired through an apprenticeship program. A minimum of ten (10) years of experience in building and/or residential construction or related field, including a minimum of five (5) years at a supervisory or management level. General Contractor License and construction project management preferred and/or certification in electrical, plumbing, or HVAC. An equivalent combination of education and experience may be considered. Must possess a valid driver's license and be insurable under the AHA's plan.
Technical Skills
To perform this job successfully, the incumbent should have demonstrated a strong knowledge of construction residential management experience and HUD residential inspection requirements. The incumbent should also have strong computer skills (e.g. MS Word, Excel, PowerPoint, and Outlook) and can learn other computer software programs as required by assigned tasks.
Other Requirements
1. Must maintain a good driving record.
2. Must work with the highest degree of confidentiality and integrity.
3. Must be available for occasional overnight travel for training and professional development.
4. May be required to work an unusual work schedule.
5. Staff supervision.
6. Regular attendance required.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To perform this job successfully, the employee is frequently required to travel to and throughout various AHA properties to clean and maintain grounds. Daily movements include sitting; standing; reaching and grasping; moving about the properties; and attending onsite meetings and offsite meetings. The employee must be able to exchange information in person, in writing, and via telephone. The employee must occasionally transport up to 50 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position generally works on AHA properties, which may cause the employee to experience a range in temperatures and other weather conditions. The noise level may be loud and the environment may be more hazardous than a standard office environment. This position may be required to work with contractors as well as AHA residents.
Employee Benefits
• Group Medical Benefits
• Group Dental Benefits
• Group Life Insurance
• State Retirement
• Supplemental Insurance
• Annual Leave
• Sick Leave
• Holidays
• Four-Day Work Week (Monday - Thursday)
• Career Incentive Program
Employment benefits are offered to regular, full-time employees only.
Disclaimer
The AHA is an equal opportunity employer with a drug free workplace. We offer a very competitive compensation package and the opportunity to become an integral part of the continued growth of our organization. AHA gives preference in employment to Section 3- eligible individuals.
Application Process
To apply, please send a resume and cover letter to along@auburnhousingauth.org; the cover letter must include your salary requirements. Include the job title "Regional Modernization Manager" in the subject line of your email. If you have questions about the position, please contact the following:
Angel Long, Human Resources Manager
along@auburnhousingauth.org
(334) 821-2262, ext. 237