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AHA Minutes - 01/27/2026

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioners' Regular Meeting

January 27, 2026

The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama, had its Regular Meeting on Tuesday, January 27, 2026. The meeting was held at the Auburn Housing Authority located at 931 Booker Street, Auburn, AL 36832.

CALL TO ORDER

The Board of Commissioners'Regular Meeting was called to order at 12:00 PM by Chairperson Robert Smith.

ROLL CALL

Board Members Present: Rene Waldrop, Deborah Hand, Robert Smith, Nolan Torbert, and Marguerite White

Board Members Absent: None
Others Present: Sharon Tolbert (Secretary/Treasurer), Tabitha Griffin (Staff), Wendy Cochran (Staff-Virtual) and Win Yearby (Hollyhand)

APPROVAL OF THE AGENDA

Chairperson Smith asked if there were any changes to the Agenda. There were no changes. Chairperson Robert Smith asked for a motion to approve the Agenda. Commissioner White moved to approve the agenda. Commissioner Torbert seconded the motion, and all members voted aye. Chairperson Robert Smith declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Robert Smith asked if there were any corrections to the November 18, 2025, Regular Meeting Minutes. There were no corrections. Chairperson Robert Smith asked for a motion to approve the Minutes. Commissioner Torbert moved to approve the Minutes. Commissioner Waldrop seconded the motion, and all members voted aye. Chairperson Robert Smith declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

UNFINISHED BUSINESS

A. Affordable Housing Update
Win Yerby provided an update regarding the proposed Ridgecrest redevelopment. There were various discussions.

FINANCIAL REPORTS

A. Accounts Receivable Report: Business Activity: October - November 2025
Commissioners were provided with a copy of the Accounts Receivable Report. The report reflected expense reimbursements from July 2025 to November 2025.
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B. AHA Business Activity: October - November 2025
Commissioners were provided with a copy of the Business Activity's October 2025 to November 2025 Income and Expense Comparison Report and Board Operating Statement/Budget Report.

C. Multifamily Housing Department: AHA Development LLC: October - November 2025
Commissioners were provided with a copy of the AHA Development LLC's October 2025 to November 2025 Income and Expense Comparison Report and Board Operating Statement/Budget Report.

D. Housing Choice Voucher Department: October - November 2025
Commissioners were provided with a copy of the HCV Department's October 2025 to November 2025 Income and Expense Comparison Report and Board Operating Statement/Budget Report.

Wendy Cochran (COO) reviewed all financial reports. There were various discussions regarding the reports.

Due to the file size, detailed financial reports were emailed to the Board prior to the meeting.

NEW BUSINESS

A. Resolution FYE2026-016: AHA Development LLC Tenant Write-Offs
Resolution FYE2026-016 was introduced by Secretary/Treasurer Tolbert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the tenant write-offs for AHA Development LLC in the amount of $2,475.60. The write-offs were reviewed, and there were various discussions.

Chairperson Smith asked for a motion to approve Resolution FYE2026-016. Commissioner Torbert moved that the resolution be approved. Commissioner Waldrop seconded said motion and all members voted aye. Secretary/Treasurer Tolbert declared the resolution approved.

B. Resolution FYE2026-017: HCV Utility Allowances (TBV)
Resolution FYE2026-017 was introduced by Chairperson Smith. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the HCV 2026 Utility Allowances (TBV). There were various discussions.

Chairperson Smith asked for a motion to approve Resolution FYE2026-017. Commissioner Waldrop moved to approve the resolution. Commissioner White seconded the motion, and all members voted aye. Chairperson Smith declared the resolution approved.

C. Resolution FYE2026-018: Bedell Meadows Loan
Resolution FYE2026-018 was introduced by Chairperson Smith. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves providing gap financing for the Ridgecrest redevelopment, a/k/a Bedell Meadows. There were various discussions.

Chairperson Smith asked for a motion to approve Resolution FYE2026-018. Commissioner Waldrop moved to approve the resolution. Commissioner White seconded the motion, and all members voted aye. Chairperson Smith declared the resolution approved.

D. Next Meeting
The next Regular Meeting will be held at the Auburn Housing Authority located at 931 Booker Street, Auburn, AL, on Tuesday, February 24, 2026.

DEPARTMENT AND MISCELLANEOUS REPORTS
A. Multifamily Housing and Modernization (MOD) Department
Commissioners were given a copy of the Multifamily Housing and MOD Department Report. The report reflected leased units, completed work orders, MOD unit updates through December 2025, and other updates. The report was reviewed, and there was discussion.

B. Housing Choice Voucher (HCV) Department
Commissioners were given a copy of the HCV Department Report. The report reflected vouchers leased through December 2025, along with other updates. The report was reviewed, and there was discussion.

C. Human Resources Department
Commissioners were given a copy of the Human Resources Department Report. The report reflected staff updates, promotions, vacancies, transfers, improvement plans, and other updates. The report was reviewed, and there was discussion.

D. Resident Services Report
Commissioners were given a copy of the Resident Services Report. The report reflected resident activities and events for December 2025. The report was reviewed and there was discussion.

E. Miscellaneous Report
Commissioners were given a copy of the Miscellaneous Report. The report included HUD updates, 2026 events and conference schedules, and other relevant information.

A copy of all reports and supporting documentation are attached and made a part of the Minutes.

Vice Chairperson Torbert and Commissioner White presented updates from the 2026 Commissioner's Mastery Conference.

ADJOURNMENT

Secretary/Treasurer Tolbert thanked the Board for attending the meeting. There being no further business, Chairperson Smith asked for a motion to adjourn. Commissioner Waldrop moved that the meeting be adjourned, and Commissioner White seconded the motion. The meeting was adjourned at 1:20 PM.