AHA Minutes - 03/31/2026
MINUTES
THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioners' Regular Meeting
March 31, 2026
The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama, had its Regular Meeting on Tuesday, March 31, 2026. The meeting was held at the Auburn Housing
Authority located at 931 Booker Street, Auburn, AL 36832.
CALL TO ORDER
The Board of Commissioners'Regular Meeting was called to order at 12:06 PM by Secretary/Treasurer, Sharon Tolbert.
ROLL CALL
Board Members Present: Rene Waldrop, Deborah Hand, and Marguerite White
Board Members Absent: Robert Smith and Nolan Torbert
Others Present: Sharon Tolbert (Secretary/Treasurer), Wendy Cochran (Staff-Virtual), and Ben Albritton (Auditor-Virtual)
APPROVAL OF THE AGENDA
Secretary/Treasurer Tolbert recommended moving Resolution FYE2026-019 after Public Comments and moving Resolution FYE2026-024 after Financial Reports. Secretary/Treasurer Tolbert asked for a motion to approve the revised Agenda. Commissioner Waldrop moved to approve the revised agenda. Commissioner White seconded the motion, and all members voted aye. Secretary/Treasurer Tolbert declared the Agenda approved.
APPROVAL OF MINUTES
Secretary/Treasurer Tolbert asked if there were any corrections to the January 27, 2026, Regular Meeting Minutes. There were no corrections. Secretary/Treasurer Tolbert asked for a motion to approve the Minutes. Commissioner White moved to approve the Minutes. Commissioner Hand seconded the motion, and all members voted aye. Secretary/Treasurer Tolbert declared the Minutes approved.
PUBLIC COMMENTS
There were no public comments.
UNFINISHED BUSINESS
A. Affordable Housing Update
Secretary/Treasurer Tolbert provided an update regarding the proposed Ridgecrest redevelopment and expressed appreciation for the City of Auburn's support. There were various discussions.
FINANCIAL REPORTS
A. Accounts Receivable Report: Business Activity: December 2025 - January 2026
Commissioners were provided with a copy of the Accounts Receivable Report. The report reflected expense reimbursements from December 2025 to January 2026.
B. AHA Business Activity: December 2025 - January 2026
Commissioners were provided with a copy of the Business Activity's December 2025 to January 2026 Income and Expense Comparison Report and Board Operating Statement/Budget Report.
C. Multifamily Housing Department: AHA Development LLC: December 2025 - January 2026
Commissioners were provided with a copy of the AHA Development LLC's December 2025 to January 2026 Income and Expense Comparison Report and Board Operating Statement/Budget Report.
D. Housing Choice Voucher Department: December 2025 - January 2026
Commissioners were provided with a copy of the HCV Department's December 2025 to January 2026 Income and Expense Comparison Report and Board Operating Statement/Budget Report.
Wendy Cochran (COO) reviewed all financial reports. There were various discussions regarding the reports.
Due to the file size, detailed financial reports were emailed to the Board prior to the meeting.
NEW BUSINESS
A. Resolution FYE2026-019: FYE2025 Audit Report
Resolution FYE2026-019 was introduced by Secretary/Treasurer Tolbert. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the FYE2025 Audit Report. Ben Albriton, with Rector, Reeder, and Lofton, reviewed the report. There were various discussions.
Secretary/Treasurer Tolbert asked for a motion to approve Resolution FYE2026-019. Commissioner Waldrop moved to approve the resolution. Commissioner Hand seconded the motion, and all members voted aye. Secretary/Treasurer Tolbert declared the resolution approved.
B. Resolution FYE2026-020: AHA Development LLC Tenant Write-Offs
Resolution FYE2026-020 was introduced by Secretary/Treasurer Tolbert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the tenant write-offs for AHA Development LLC in the amount of $171.40. The write-offs were reviewed, and there were various discussions.
Secretary/Treasurer Tolbert asked for a motion to approve Resolution FYE2026-020. Commissioner Waldrop moved to approve the resolution. Commissioner White seconded the motion, and all members voted aye. Secretary/Treasurer Tolbert declared the resolution approved.
C. Resolution FYE2026-021: 2026 - 2027 FSS Grant Award
Resolution FYE2026-021 was introduced by Secretary/Treasurer Tolbert. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the 2026 to 2027 FSS Grant Award. There were various discussions.
Secretary/Treasurer Tolbert asked for a motion to approve Resolution FYE2026-021. Commissioner White moved to approve the resolution. Commissioner Hand seconded the motion, and all members voted aye. Secretary/Treasurer Tolbert declared the resolution approved.
D. Resolution FYE2026-022: 2025 Salary Study Amendment
Resolution FYE2026-022 was introduced by Secretary/Treasurer Tolbert. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the amendment to the Salary Study. There were various discussions. Commissioner Waldrop recommended revising the resolution to give the CEO the flexibility to update the Salary Study as necessary in connection with organizational restructuring.
Secretary/Treasurer Tolbert asked for a motion to approve the revisions to Resolution FYE2026-022. Commissioner Waldrop moved to approve the revised resolution. Commissioner White seconded the motion, and all members voted aye. Secretary/Treasurer Tolbert declared the resolution approved.
E. Resolution FYE2026-023: HUD Annual Plan
Resolution FYE2026-023 was introduced by Secretary/Treasurer Tolbert. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the 2026 HUD Annual Plan. There were various discussions.
Secretary/Treasurer Tolbert asked for a motion to approve Resolution FYE2026-023. Commissioner Waldrop moved to approve the resolution. Commissioner White seconded the motion, and all members voted aye. Secretary/Treasurer Tolbert declared the resolution approved.
F. Resolution FYE2026-024: 2026 MTW Supplement
Resolution FYE2026-024 was introduced by Secretary/Treasurer Tolbert. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the 2026 MTW Supplement. There were various discussions.
Secretary/Treasurer Tolbert asked for a motion to approve Resolution FYE2026-024. Commissioner Waldrop moved to approve the resolution. Commissioner White seconded the motion, and all members voted aye. Secretary/Treasurer Tolbert declared the resolution approved.
G. Resolution FYE2026-025: Maintenance Policy Revision
Resolution FYE2026-025 was introduced by Secretary/Treasurer Tolbert. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the revision of the Maintenance Policy. There were various discussions.
Secretary/Treasurer Tolbert asked for a motion to approve Resolution FYE2026-025. Commissioner Waldrop moved to approve the resolution. Commissioner White seconded the motion, and all members voted aye. Secretary/Treasurer Tolbert declared the resolution approved.
H. HUD 2024 MTW Compliance Review
Secretary/Treasurer Tolbert provided the Commissioners with a copy of the HUD 2024 MTW Compliance Review. There were various discussions.
I. Next Meeting
The next Regular Meeting will be held at the Auburn Housing Authority located at 931 Booker Street, Auburn, AL, on Tuesday, April 28, 2026.
DEPARTMENT AND MISCELLANEOUS REPORTS
A. Multifamily Housing Department
Commissioners were given a copy of the Multifamily Housing Department Report. The report reflected leased units, completed work orders, MOD unit updates through February 2026, and other updates. The report was reviewed, and there was discussion.
B. Housing Choice Voucher (HCV) Department
Commissioners were given a copy of the HCV Department Report. The report reflected vouchers leased through February 2026, along with other updates. The report was reviewed, and there was discussion.
C. Human Resources Department
Commissioners were given a copy of the Human Resources Department Report. The report reflected staff updates, promotions, vacancies, transfers, improvement plans, and other updates. The report was reviewed, and there was discussion.
D. Resident Services Report
Commissioners were given a copy of the Resident Services Report. The report reflected resident activities and events for February 2026. The report was reviewed, and there was discussion.
E. Miscellaneous Report
Commissioners were given a copy of the Miscellaneous Report. The report included HUD updates, 2026 events and conference schedules, and other relevant information.
Copies of all reports and supporting documentation are attached and made part of the Minutes.
Commissioner Waldrop and Commissioner White provided an update on the 2026 NAHRO Washington Conference.
ADJOURNMENT
Secretary/Treasurer Tolbert thanked the Board for attending the meeting. There being no further business, Secretary/Treasurer Tolbert asked for a motion to adjourn. Commissioner Waldrop moved that the meeting be adjourned, and Commissioner White seconded the motion. The meeting was adjourned at 2:09 PM.