LHA Minutes - 04/06/2022
MINUTES
THE HOUSING AUTHORITY OF THE CITY OF LAFAYETTE
The Board of Commissioner's Regular Meeting
April 6, 2022
The Board of Commissioners of the Housing Authority of the City of LaFayette, Alabama met on Wednesday, April 6, 2022. The meeting was held via Zoom (see below) due to COVID19.
https://us06web.zoom.us/j/92374846739?pwd=Smk1TEM4TWZMMWdQWGk3cWJJbzEvdz09
Call In
Meeting ID: 923 7484 6739
Passcode: 061621
Phone: (312) 626-6799
CALL TO ORDER
The Board of Commissioner's Regular Meeting was called to order at 12:33 pm by Chairperson Barbara Leverett. Sharon Tolbert, CEO acted as Secretary/Treasurer.
ROLL CALL
Present: Elton Holloway, Barbara Leverett, and Martha Holloway
Others Present: Sharon Tolbert (Secretary/Treasurer), Sandra Sanders (Staff), and Wendy Cochran (Staff), and Brandy Lofton (Auditor)
Absent: Peggy King and Mary Owens-Lyerly
There was a quorum for the purpose of conducting business.
Secretary/Treasurer Tolbert welcomed Commissioner Martha Holloway to the Board and thanked her for her willingness to serve as the Resident Commissioner.
APPROVAL OF THE AGENDA
Chairperson Leverett asked if there were any changes to the Agenda. Secretary/Treasurer Tolbert asked to move items that required Board action to be moved to the end of the Agenda due to not having a quorum when the meeting was Called to Order. Upon having a quorum, Chairperson Leverett asked for a motion to approve the Agenda. Commissioner Elton Holloway moved that the Agenda be approved. Commissioner Martha Holloway seconded said motion and all members voted aye. Chairperson Leverett declared the Agenda approved.
APPROVAL OF MINUTES
Chairperson Leverett asked if there were any changes to the September 15, 2021, Regular Meeting Minutes and November 18, 2021, Special Meeting; there were no changes. Chairperson Leverett asked for a motion to approve the September 15, 2021, Regular Meeting Minutes and November 18, 2021, Special Meeting Minutes. Commissioner Elton Holloway moved that the Minutes be approved as received. Commissioner Martha Holloway seconded said motion and all members voted aye. Chairperson Leverett declared the Minutes approved.
PUBLIC COMMENTS
There were no public comments.
FINANCIAL REPORTS
A. FYE2021 Audit Presentation: Rector, Reeder & Lofton PC
Brandy Lofton reviewed the FYE2021 audit report on behalf of Rector, Lofton & Reeder. The Board was provided a copy of the audit. Ms. Lofton stated there were no FYE2021 findings. Ms. Lofton was very complimentary of AHA and LHA's staff during the audit and LHA's overall FYE2021 audit results. There was various dialogue regarding the audit. Ms. Lofton left the meeting after the audit was reviewed and questions answered. See approval under New Business.
B. Accounts Payable Report: Auburn Housing Authority
The Board was given a copy of the Accounts Payable Report. Wendy Cochran, COO, informed the Board the accounts payable balances are current for expenses through November 2021.
C. General Fund: June 2021 - November 2021
Commissioners were provided a copy of the June 2021 - November 2021 financial reports; detailed financial reports were forwarded via email. Wendy Cochran reviewed the income and expense line items for November 2021 and asked if there were any questions regarding the financial reports. There was various discussion about the reports. Wendy Cochran left the meeting after all questions and comments were addressed.
A copy of the financial reports is attached and made a part of the Minutes.
UNFINISHED BUSINESS
A. HUD Lawsuit
Commissioners were provided an update of the second lawsuit against HUD regarding the 2012 operating subsidy offset. Secretary/Treasurer Tolbert reported the lawsuit is complete and all that remains is for Public Housing Authorities to receive payment for damages.
B. COVID-19 Update Report
The Board was provided a copy of the COVID-19 Update Report. Secretary/Treasurer Tolbert reviewed the report. There was various dialogue regarding the reopening procedures. Secretary/Treasurer Tolbert confirmed information was distributed to residents about the reporting requirements if they were tested positive for COVID19.
A copy of the Unfinished Business reports is attached and made a part of the Minutes.
NEW BUSINESS
A. RESOLUTION FYE2022-003: FYE2021 Audit Report
Resolution FYE2022-003 was introduced by Chairperson Leverett. Chairperson Leverett asked for a motion to approve Resolution FYE2022-003. Commissioner Elton Holloway moved that the resolution be approved as received. Commissioner Martha Holloway seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved.
B. RESOLUTION FYE2022-004: Tenant Write-Offs
Resolution FYE2022-004 was introduced by Chairperson Leverett. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the LHA's tenant write-offs in the amount of $638.75. The write-offs were reviewed. Secretary/Treasurer Tolbert asked if there were any questions.
Chairperson Leverett asked for a motion to approve Resolution FYE2022-004. Commissioner Elton Holloway moved that the resolution be approved as received. Commissioner Martha Holloway seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved.
C. RESOLUTION FYE2022-005: 2022 OCAF
Resolution FYE2022-005 was introduced by Chairperson Leverett. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the 2022 OCAF. Secretary/Treasurer Tolbert reviewed the Federal Register which authorizes the 3.1% rent increase to be effective October 1, 2022. Examples were also provided which illustrated how the increase would affect the resident's rent.
Chairperson Leverett asked for a motion to approve Resolution FYE2022-004. Commissioner Martha Holloway moved that the resolution be approved as received. Commissioner Elton Holloway seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved.
D. 2022 PHADA Commissioner's Conference Update
Chairperson Levette provided an update regarding the 2022 PHADA Commissioner's Conference. She stressed Commissioners are Ambassadors for the LHA and not to be involved with the day-to-day business activities. Chairperson Leverett recommended to include the Mission Statement on the Board agenda. Information was shared about starting a flag football team and there was dialogue concerning other topics that were discussed during the conference. Chairperson Levett reported she has additional information that she will distribute to the Commissioners from the conference. Chairperson Levett stated she enjoyed the conference and encouraged other Commissioners to attend trainings in the future.
E. Next Meeting
The next Board meeting is scheduled to be held on June 15, 2022, at 12:30 pm. A copy of the New Business reports, resolutions, and supporting information are attached and made a part of the Minutes.
DEPARTMENT AND MISCELLANEOUS REPORTS
A. Multifamily Housing Department: Property Management Division
Commissioners were given a copy of the Property Management Report which covered activities through February 2022. The report reflected an average occupancy rate of 97%. There was various discussion regarding the Emergency Rental Assistance Program.
B. Multifamily Housing Department: Maintenance Division
Commissioners were given a copy of the Maintenance Report which covered activities through February 2022. The report reflected an average work order completion rate of 98%.
C. Miscellaneous
Commissioners were provided a copy of the Miscellaneous Report. There was various discussion about the report.
Secretary/CEO Tolbert thanked the Board for attending the meeting.
A copy of all departmental reports is attached and made a part of the Minutes.
ADJOURNMENT
There being no further business, Chairperson Leverett asked for a motion to adjourn. Commissioner Elton Holloway made a motion to adjourn; Commissioner Martha Holloway seconded. The meeting was adjourned at 1:37 pm.