LHA Minutes - 06/15/2022
MINUTES
THE HOUSING AUTHORITY OF THE CITY OF LAFAYETTE
The Board of Commissioner's Annual Meeting
June 15, 2022
The Board of Commissioners of the Housing Authority of the City of LaFayette, Alabama met on Wednesday, June 15, 2022. The meeting was held at the LaFayette Housing Authority's Administrative Office located at 301 First Avenue, LaFayette, AL 36862.
CALL TO ORDER
The Board of Commissioner's Annual Meeting was called to order at 12:30 pm by Chairperson Barbara Leverett. Sharon Tolbert, CEO acted as Secretary/Treasurer.
ROLL CALL
Present: Elton Holloway, Barbara Leverett, Martha Holloway and Peggy King
Others Present: Sharon Tolbert (Secretary/Treasurer), Sandra Sanders (Staff), and Wendy Cochran
(Staff - via conference call)
Absent: Martha Owens-Lyerly
There was a quorum for the purpose of conducting business.
APPROVAL OF THE AGENDA
Chairperson Leverett asked if there were any changes to the Agenda. There were no changes. Chairperson Leverett asked for a motion to approve the Agenda. Commissioner Elton Holloway moved that the Agenda be approved. Vice Chairperson King seconded said motion and all members voted aye. Chairperson Leverett declared the Agenda approved.
APPROVAL OF MINUTES
Chairperson Leverett asked if there were any changes to the April 6, 2022, Regular Meeting Minutes; there were no changes. Chairperson Leverett asked for a motion to approve the April 6, 2022, Regular Meeting Minutes. Commissioner Elton Holloway moved that the Minutes be approved as received. Commissioner Martha Holloway seconded said motion and all members voted aye. Chairperson Leverett declared the Minutes approved.
PUBLIC COMMENTS
Commissioner Elton Holloway commented about trash at the Jenkins' site and the lawn maintenance schedule for all sites. There was various discussion. Secretary/Treasurer Tolbert said she will look into the matter and follow up.
FINANCIAL REPORTS
A. Accounts Payable Report: Auburn Housing Authority
The Board was given a copy of the Accounts Payable Report. Wendy Cochran, COO, informed the Board the accounts payable balances are current for expenses through April 2022. The COO also provided an overview of AHA's accounts payable and receivable procedures for its managed agencies.
B. General Fund: December 2021 - April 2022
Commissioners were provided a copy of the December 2021 - April 2022 financial reports; detailed financial reports were forwarded via email. Wendy Cochran, COO, reviewed the April 2022 Income and Expense Comparison Report and Board Operating Statement/Budget Report and asked if there were any questions regarding any of the financial reports.
A copy of the financial reports is attached and made a part of the Minutes.
UNFINISHED BUSINESS
A. HUD Lawsuit
Secretary/Treasurer Tolbert reported the LHA received its damages from the HUD lawsuit in regards to the 2012 operating subsidy offset.
B. COVID-19 Update Report
The Board was provided a copy of the COVID-19 Update Report. Secretary/Treasurer Tolbert reviewed the report. There was various dialogue regarding the tenant outstanding balances.
A copy of the Unfinished Business reports is attached and made a part of the Minutes.
NEW BUSINESS
A. RESOLUTION FYE2022-006: Tenant Write-Offs
Resolution FYE2022-006 was introduced by Chairperson Leverett. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the LHA's tenant write-offs in the amount of $78.00. The write-offs were reviewed. Secretary/Treasurer Tolbert asked if there were any questions.
Chairperson Leverett asked for a motion to approve Resolution FYE2022-006. Commissioner Elton Holloway moved that the resolution be approved as received. Commissioner King seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved.
B. RESOLUTION FYE2022-007: FYB2022 Operating Budget
Resolution FYE2022-007 was introduced by Chairperson Leverett. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the FYB2022 Operating Budget. Secretary/Treasurer Tolbert and Wendy Cochran, COO, reviewed the budget and asked if there were any questions.
Chairperson Leverett asked for a motion to approve Resolution FYE2022-007. Commissioner Elton Holloway moved that the resolution be approved as received. Commissioner Martha Holloway seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved.
The COO departed the meeting after the budget was approved.
C. RESOLUTION FYE2022-008: FYE2022 Performance Award Criteria
Resolution FYE2022-008 was introduced by Chairperson Leverett. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the FYE2022 Performance Award Criteria. The criteria was reviewed and there was discussion.
Chairperson Leverett asked for a motion to approve Resolution FYE2022-008. Commissioner King moved that the resolution be approved as received. Commissioner Martha Holloway seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved.
D. RESOLUTION FYE2022-009: Elect Chairperson and Vice Chairperson
Resolution FYE2022-009 was introduced by Chairperson Leverett. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to elect a Chairperson and Vice Chairperson for a term beginning July 1, 2022, ending June 30, 2023. Commissioner Barbara Leverett was nominated Chairperson and Commissioner Peggy King Vice Chairperson. Both accepted their respective nomination.
Chairperson Leverett asked for a motion to approve Commissioner Barbara Leverett Chairperson and Commissioner Peggy King Vice Chairperson. Commissioner Elton Holloway moved that the resolution be approved as received. Commissioner Martha Holloway seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved.
E. Next Meeting
The next Board meeting is scheduled to be held on September 21, 2022, at 12:30 pm. Lunch will be served at 12:00 pm.
A copy of the New Business reports, resolutions, and supporting information are attached and made a part of the Minutes.
DEPARTMENT AND MISCELLANEOUS REPORTS
A. Multifamily Housing Department: Property Management Division
Commissioners were given a copy of the Property Management Report which covered activities through May 2022. The report reflected an average occupancy rate of 98%. Secretary/Treasurer Tolbert commended staff on their performance.
B. Multifamily Housing Department: Maintenance Division
Commissioners were given a copy of the Maintenance Report which covered activities through May 2022. The report reflected an average work order completion rate of 99%. Secretary/Treasurer Tolbert commended staff on their performance.
C. Miscellaneous
2022 AAHRA Conference: Commissioners were asked to inform Sandra Sanders if they planned to attend the conference.
Secretary/CEO Tolbert thanked the Board for attending the meeting. A copy of all departmental reports is attached and made a part of the Minutes.
ADJOURNMENT
There being no further business, Chairperson Leverett asked for a motion to adjourn. Commissioner King made a motion to adjourn; Commissioner Martha Holloway seconded. The meeting was adjourned at 1:34 pm.