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LHA Minutes - 09/14/2022

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF LAFAYETTE
The Board of Commissioner's Regular Meeting

September 14, 2022

The Board of Commissioners of the Housing Authority of the City of LaFayette, Alabama met on Wednesday, September 14, 2022. The meeting was held at the LaFayette Housing Authority's Administrative Office located at 301 First Avenue, LaFayette, AL 36862.


CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 12:35 pm by Chairperson Barbara Leverett. Sharon Tolbert, CEO acted as Secretary/Treasurer.

ROLL CALL

Present: Elton Holloway, Barbara Leverett, Martha Holloway, Peggy King, and Mary Owens- Lyerly

Others Present: Sharon Tolbert (Secretary/Treasurer) and Sandra Sanders (Staff)
Absent: None
There was a quorum for the purpose of conducting business.

APPROVAL OF THE AGENDA

Chairperson Leverett asked if there were any changes to the Agenda. There were no changes. Chairperson Leverett asked for a motion to approve the Agenda. Commissioner Lyerly moved that the Agenda be approved. Commissioner Martha Holloway seconded said motion and all members voted aye. Chairperson Leverett declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Leverett asked if there were any changes to the June 15, 2022, Annual Meeting Minutes. Commissioner Lyerly stated her name was incorrect. The Minutes reflect "Martha" should be "Mary." Chairperson Leverett asked for a motion to approve the revised June 15, 2022, Annual Meeting Minutes. Commissioner Martha Holloway moved that the revised Minutes be approved as received. Commissioner Elton Holloway seconded said motion, and all members voted aye. Chairperson Leverett declared the revised Minutes approved.

PUBLIC COMMENTS

There were no public comments.

FINANCIAL REPORTS
A. Accounts Payable Report: Auburn Housing Authority
The Board was given a copy of the Accounts Payable Report. Secretary/Treasurer Tolbert informed the Board the accounts payable balances are current for expenses through May 2022. Secretary/Treasurer Tolbert reviewed the report and asked if there were any questions.

B. General Fund: May 2022
Commissioners were provided a copy of the May 2022 financial reports; detailed financial reports were forwarded via email. Secretary/Treasurer Tolbert reviewed the May 2022 Income and Expense Comparison Report and Board Operating Statement/Budget Report and asked if there were any questions. 

A copy of the financial reports is attached and made a part of the Minutes. 

Chairperson Leverett asked for a motion to accept the May 2022 financial reports. Commissioner Lyerly moved that the resolution be approved as received. Commissioner King seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved.

UNFINISHED BUSINESS

A. RESOLUTION FYE2023-001: FYE2022 Performance Award Distribution
Resolution FYE2023-001 was introduced by Chairperson Leverett. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the FYE2022 Performance Award distribution. The criteria were reviewed and discussed.

Chairperson Leverett asked for a motion to approve Resolution FYE2023-001. Commissioner Lyerly moved that the resolution be approved as received. Commissioner King seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved.

Secretary/Treasurer Tolbert thanked the Board for rewarding staff for their hard work.

NEW BUSINESS

A. Next Meeting
The next Board meeting is scheduled to be held on Mary 15, 2023, at 12:30 pm. Lunch will be served at 12:00 pm. A Special Meeting will be held if time-sensitive items require approval.

DEPARTMENT AND MISCELLANEOUS REPORTS
A. Multifamily Housing Department: Property Management Division
Commissioners were given a copy of the Property Management Report which covered activities through FYE2022. The report reflected  an average occupancy rate of 97%. The FYE2023 report was also provided which reflected an average occupancy rate of 97% through August 2022. The reports were reviewed and discussed.

B. Multifamily Housing Department: Maintenance Division
Commissioners were given a copy of the Maintenance Report which covered activities through FYE2022 which reflected an average work order completion rate of 97%. The FYE2023 report was also provided which reflected an average occupancy rate of 123% through August 2022. The increase was due to outstanding work orders from the previous fiscal year. There reports were reviewed and discussed.

C. Miscellaneous
Secretary/Treasurer Tolbert reviewed the Miscellaneous Report which included staff updates, FYE2022 audit schedule, and the Christmas Luncheon.

Chairperson Leverett gave an update from the 2022 AAHRA Annual Conference and she provided handouts for the Commissioners. She stated that LHA is in good standing based on information presented. Chairperson Leverett encouraged other Commissioners to attend the conference. There was various discussion regarding the conference and AHA/LHA programs. Secretary/Treasurer Tolbert thanked Commissioner Leverett for the update and for attending the conference. 

Secretary/CEO Tolbert thanked the Board for attending the meeting. 

A copy of all departmental reports is attached and made a part of the Minutes.

ADJOURNMENT

There being no further business, Chairperson Leverett asked for a motion to adjourn. Commissioner Lyerly made a motion to adjourn; Commissioner Elton Holloway seconded. The meeting was adjourned at 1:26 pm.