AHA Minutes - 04/29/2025
MINUTES
THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioner's Regular Meeting
April 29, 2025
The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama had its Regular Meeting on Tuesday, April 29, 2025. The meeting was held at the Auburn Housing Authority located at 931 Booker Street, Auburn, AL 36832.
CALL TO ORDER
The Board of Commissioner's Regular Meeting was called to order at 12:04 PM by Chairperson Robert Smith.
ROLL CALL
Board Members Present: Rene Waldrop, Deborah Hand, Marguerite White, and Robert Smith
Board Members Absent: Nolan Torbert
Others Present: Sharon Tolbert (Secretary/Treasurer)
APPROVAL OF THE AGENDA
Chairperson Smith asked if there were any changes to the Agenda. There were no changes. Chairperson Smith asked for a motion to approve the Agenda. Commissioner White moved that the Agenda be approved. Commissioner Waldrop seconded said motion and all members voted aye. Chairperson Smith declared the Agenda approved.
APPROVAL OF MINUTES
Chairperson Smith asked if there were any corrections to the March 25, 2025, Regular Meeting Minutes. There were no corrections. Chairperson Smith asked for a motion to approve the Minutes. Commissioner Waldrop moved that the Minutes be approved. Commissioner White seconded said motion and all members voted aye. Chairperson Smith declared the Minutes approved.
PUBLIC COMMENTS
There were no public comments.
FINANCIAL REPORTS
A. Accounts Receivable Report: Business Activity: February 2025
Commissioners were provided with a copy of the Accounts Receivable Report. The report reflected expense reimbursements for February 2025.
B. AHA Business Activity: February 2025
Commissioners were provided a copy of the Business Activity's February 2025 Income and Expense Comparison Report and Board Operating Statement/Budget Report.
C. Multifamily Housing Department: AHA Development LLC: February 2025
Commissioners were provided a copy of the AHA Development LLC's February 2025 Income and Expense Comparison Report and Board Operating Statement/Budget Report.
D. Housing Choice Voucher Department: February 2025
Commissioners were provided a copy of the HCV Department's February 2025 Income and Expense Comparison Report and Board Operating Statement/Budget Report. Sharon Tolbert (Secretary/Treasurer) reviewed all financial reports. There were various discussions regarding the reports.
Due to file size, detailed financial reports were emailed to the Board before the meeting.
UNFINISHED BUSINESS
A. Affordable Housing Update
There were various discussions regarding the proposed redevelopment.
NEW BUSINESS
A. Resolution FYE2025-023: Procurement Policy Revision
Resolution FYE2025-023 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the Procurement Policy revision. There were various discussions.
Chairperson Smith asked for a motion to approve Resolution FYE2025-023. Commissioner Waldrop moved that the resolution be approved. Commissioner White seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.
B. Next Meeting
The next Regular Meeting will be held at the Auburn Housing Authority located at 931 Booker Street, Auburn, AL on Tuesday, May 27, 2025.
DEPARTMENT AND MISCELLANEOUS REPORTS
A. Multifamily Housing Department
Commissioners were given a copy of the Multifamily Housing Department Report. The report reflected units leased and work orders completed through March 2025, and other updates. The report was reviewed and there was discussion.
B. HCV Department
Commissioners were given a copy of the HCV Department Report. The report reflected ouchers leased through March 2025. The report was reviewed and there was discussion.
C. Human Resources Department
Commissioners were given a copy of the Human Resources Department Report. The report reflected staff updates, promotions, separations, restructuring, vacancies, and other updates. The report was reviewed and there was discussion.
D. Resident Services Report
Commissioners were given a copy of the Resident Services Report. The report reflected resident activities and events for March 2025. The report was reviewed and there was discussion.
E. Miscellaneous Report
Commissioners were given a copy of the Miscellaneous Report. The report included HUD and compliance camera updates, upcoming events, the 2025 conference schedule, and other relevant information.
A copy of all reports and supporting documentation are attached and made a part of the Minutes.
ADJOURNMENT
Secretary/Treasurer Tolbert thanked the Board for attending the meeting. There being no further business, Chairperson Smith asked for a motion to adjourn. Commissioner Waldrop moved that the meeting be adjourned, Commissioner White seconded. The meeting was adjourned at 12:43 PM.