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AHA Minutes - 10/07/2025

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioners' Regular Meeting

October 7, 2025

The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama, had its Regular Meeting on Tuesday, October 7, 2025. The meeting was held at the Auburn Housing
Authority located at 931 Booker Street, Auburn, AL 36832.

CALL TO ORDER

The Board of Commissioners' Regular Meeting was called to order at 12:04 PM by Chairperson Robert Smith.

ROLL CALL

Board Members Present: Rene Waldrop, Deborah Hand, Robert Smith, Nolan Torbert, and Marguerite White
Board Members Absent: None
Others Present: Sharon Tolbert (Secretary/Treasurer), Tabitha Griffin (Staff), Angel Long (Staff), and Wendy Cochran (Staff/Virtual)

APPROVAL OF THE AGENDA

Chairperson Smith asked if there were any changes to the Agenda. There were no changes. Chairperson Robert Smith asked for a motion to approve the Agenda. Commissioner Torbert moved to approve the agenda. Commissioner White seconded the motion, and all members voted aye. Chairperson Robert Smith declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Robert Smith asked if there were any corrections to the August 26, 2025, Regular Meeting Minutes. There were no corrections. Chairperson Robert Smith asked for a motion to approve the Minutes. Commissioner Torbert moved to approve the Minutes. Commissioner White seconded the motion, and all members voted aye. Chairperson Robert Smith declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

UNFINISHED BUSINESS

A. Affordable Housing Update
There were various discussions regarding the proposed redevelopment.

FINANCIAL REPORTS
A. Accounts Receivable Report: Business Activity: June 2025 Commissioners were provided with a copy of the Accounts Receivable Report. The report reflected expense reimbursements for June 2025.

B. AHA Business Activity: June 2025
Commissioners were provided with a copy of the Business Activity's June 2025 Income and Expense Comparison Report and Board Operating Statement/Budget Report.

C. Multifamily Housing Department: AHA Development LLC: June 2025
Commissioners were provided with a copy of the AHA Development LLC's June 2025 Income and Expense Comparison Report and Board Operating Statement/Budget Report.

D. Housing Choice Voucher Department: June 2025
Commissioners were provided with a copy of the HCV Department's June 2025 Income and Expense Comparison Report and Board Operating Statement/Budget Report.

Wendy Cochran (COO) reviewed all financial reports. There were various discussions regarding the reports.

Due to the file size, detailed financial reports were emailed to the Board prior to the meeting.

NEW BUSINESS

A. Resolution FYE2026-008: Value Statement
Resolution FYE2026-008 was introduced by Chairperson Smith. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the Value Statement. There were various discussions. The following Value Statement was recommended and supported by the Board.

"We prioritize the dignity and well-being of our residents and foster relationships that help to strengthen our communities."

Chairperson Smith asked for a motion to approve Resolution FYE2026-008. Commissioner White moved to approve the resolution. Commissioner Torbert seconded the motion, and all members voted aye. Chairperson Smith declared the resolution approved.

B. Resolution FYE2026-009: Salary Study
Resolution FYE2026-009 was introduced by Chairperson Smith. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the Salary Study. There were various discussions.

Chairperson Smith asked for a motion to approve Resolution FYE2026-009. Commissioner Torbert moved to approve the resolution. Commissioner White seconded the motion, and all members voted aye. Chairperson Smith declared the resolution approved.

C. Resolution FYE2026-010: HCV MTW Hardship Policy
Resolution FYE2026-010 was introduced by Chairperson Smith. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the HCV MTW Hardship Policy. There were various discussions.

Chairperson Smith asked for a motion to approve Resolution FYE2026-010. Commissioner Waldrop moved to approve the resolution. Commissioner Waldrop seconded the motion, and Commissioners White seconded the motion, and all members voted aye. Chairperson Smith declared the resolution approved.

D. Resolution FYE2026-011: Five-Year (2025-2029) Strategic Plan
Resolution FYE2026-011 was introduced by Chairperson Smith. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the Five-Year Strategic Plan (FYB2025-FYB2029). There were various discussions.

Chairperson Smith asked for a motion to approve Resolution FYE2026-011. Commissioner White moved to approve the resolution. Commissioner Waldrop seconded the motion, and all members voted aye. Chairperson Smith declared the resolution approved.

E. Next Meeting
The next Regular Meeting will be held at the Auburn Housing Authority located at 931 Booker Street, Auburn, AL, on Tuesday, November 18, 2025.

DEPARTMENT AND MISCELLANEOUS REPORTS
A. Multifamily Housing and Modernization (MOD) Department
Commissioners were given a copy of the Multifamily Housing and MOD Department Report. The report reflected units leased, work orders completed, MOD unit updates through August 2025, and other updates. The report was reviewed, and there was discussion.

B. Housing Choice Voucher (HCV) Department
Commissioners were given a copy of the HCV Department Report. The report reflected vouchers leased through August 2025. The report was reviewed, and there was discussion.

C. Human Resources Department
Commissioners were given a copy of the Human Resources Department Report. The report reflected staff updates, vacancies, improvement plans, and other updates. The report was reviewed, and there was discussion.

D. Resident Services Report
Commissioners were given a copy of the Resident Services Report. The report reflected resident activities and events for August 2025. The report was reviewed and there was discussion.

E. Miscellaneous Report
Commissioners were given a copy of the Miscellaneous Report. The report included updates on HUD and compliance cameras, upcoming events, the 2026 conference schedule, and other relevant information.

Commissioners White and Hand presented updates from the 2025 AAHRA Annual Conference.

A copy of all reports and supporting documentation are attached and made a part of the Minutes.

ADJOURNMENT

Secretary/Treasurer Tolbert thanked the Board for attending the meeting. There being no further business, Chairperson Smith asked for a motion to adjourn. Commissioner Waldrop moved that the meeting be adjourned, and Commissioner White seconded the motion. The meeting was adjourned at 1:16 PM.