AHA Minutes - 05/26/2026
MINUTES
THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioners' Regular Meeting
May 26, 2026
The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama, had its Regular Meeting on Tuesday, May 26, 2026. The meeting was held at the Auburn Housing Authority, 931 Booker Street, Auburn, AL 36832.
CALL TO ORDER
The Board of Commissioners' Regular Meeting was called to order at 11:57 AM by Vice Chairperson Torbert.
ROLL CALL
Board Members Present: Rene Waldrop, Deborah Hand, Marguerite White and Nolan Torbert
Board Members Absent: Robert Smith
Others Present: Sharon Tolbert (Secretary/Treasurer), Tabitha Griffin (Staff), and Wendy Cochran(Staff-Virtual)
APPROVAL OF THE AGENDA
Vice Chairperson Torbert asked if there were any changes to the Agenda. There were no changes. Vice Chairperson Torbert asked for a motion to approve the Agenda. Commissioner White moved to approve the agenda. Commissioner Hand seconded the motion, and all members voted aye. Vice Chairperson Torbert declared the Agenda approved.
APPROVAL OF MINUTES
Vice Chairperson Torbert asked if there were any corrections to the March 31, 2026, Regular Meeting Minutes. There were no corrections. Vice Chairperson Torbert asked for a motion to approve the Minutes. Commissioner White moved to approve the Minutes. Commissioner Hand seconded the motion, and all members voted aye. Vice Chairperson Torbert declared the Minutes approved.
PUBLIC COMMENTS
There were no public comments.
FINANCIAL REPORTS
A. Accounts Receivable Report: Business Activity: February 2026 - March 2026 Commissioners were provided with a copy of the Accounts Receivable Report. The report reflected expense reimbursements through March 2026.
B. AHA Business Activity: February 2026 - March 2026
Commissioners were provided with a copy of the Business Activity's February 2026 - March 2026 Income and Expense Comparison Report and Board Operating Statement/Budget Report.
C. Multifamily Housing Department: AHA Development LLC: February 2026 - March 2026
Commissioners were provided with a copy of the AHA Development LLC's February 2026 - March 2026 Income and Expense Comparison Report and Board Operating Statement/Budget Report.
D. Housing Choice Voucher Department: February 2026 - March 2026
Commissioners were provided with a copy of the HCV Department's February 2026 - March 2026 Income and Expense Comparison Report and Board Operating Statement/Budget Report.
Wendy Cochran (COO) reviewed all financial reports. There were various discussions regarding the reports.
Due to the file size, detailed financial reports were emailed to the Board prior to the meeting.
UNFINISHED BUSINESS
A. Affordable Housing Update
Secretary/Treasurer Tolbert provided an update regarding the proposed Ridgecrest redevelopment timeline and expressed appreciation for the City of Auburn's support. There were various discussions.
NEW BUSINESS
A. Resolution FYE2026-026: AHA Development LLC Tenant Write-Offs
Resolution FYE2026-026 was introduced by Secretary/Treasurer Tolbert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the tenant write-offs for AHA Development LLC in the amount of $10,382.99. The write-offs were reviewed, and there were various discussions.
Vice Chairperson Torbert asked for a motion to approve Resolution FYE2026-026. Commissioner Waldrop moved to approve the resolution. Commissioner White seconded the motion, and all members voted aye. Vice Chairperson Torbert declared the resolution approved.
B. Resolution FYE2026-027: AHA Development LLC 2026 OCAF
Resolution FYE2026-027 was introduced by Secretary/Treasurer Tolbert. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the AHA Development LLC 2026 OCAF. There were various discussions.
Vice Chairperson Torbert asked for a motion to approve Resolution FYE2026-027. Commissioner Waldrop moved to approve the resolution. Commissioner White seconded the motion, and all members voted aye. Vice Chairperson Torbert declared the resolution approved.
C. Resolution FYE2026-028: RSA 2026 Retiree COLA
Resolution FYE2026-028 was introduced by Secretary/Treasurer Tolbert. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the RSA 2026 Retiree COLA. There were various discussions.
Vice Chairperson Torbert asked for a motion to approve Resolution FYE2026-028. Commissioner Waldrop moved to approve the resolution. Commissioner White seconded the motion, and all members voted aye. Vice Chairperson Torbert declared the resolution approved.
D. Next Meeting
The next Annual Meeting will be held at the Auburn Housing Authority, 931 Booker Street, Auburn, AL, on Tuesday, June 23, 2026.
DEPARTMENT AND MISCELLANEOUS REPORTS
A. Multifamily Housing Department
Commissioners were given a copy of the Multifamily Housing Department Report. The report reflected leased units, completed work orders, MOD unit updates through April 2026, and other updates. The report was reviewed, and there was discussion.
B. Housing Choice Voucher (HCV) Department
Commissioners were given a copy of the HCV Department Report. The report reflected vouchers leased through April 2026, along with other updates. The report was reviewed, and there was discussion.
C. Human Resources Department
Commissioners were given a copy of the Human Resources Department Report. The report reflected staff updates, promotions, vacancies, transfers, improvement plans, and other updates. The report was reviewed, and there was discussion.
D. Resident Services Report
Commissioners were given a copy of the Resident Services Report. The report reflected resident activities and events for April 2026. The report was reviewed, and there was discussion.
E. Miscellaneous Report
Commissioners were given a copy of the Miscellaneous Report. The report included 2026 events and conference schedules, and other relevant information.
F. Commissioner's Communication
Commissioner Waldrop informed the Board of the accomplishments of an AHA Moton resident and suggested featuring the resident in the next quarterly newsletter.
Copies of all reports and supporting documentation are attached and made part of the Minutes.
ADJOURNMENT
Secretary/Treasurer Tolbert thanked the Board for attending the meeting. There being no further business, Vice Chairperson Torbert asked for a motion to adjourn. Commissioner Waldrop moved that the meeting be adjourned, and Commissioner Hand seconded the motion. The meeting was adjourned at 1:00 PM.