RHA Minutes - 06/12/2025
MINUTES
THE HOUSING AUTHORITY OF THE CITY OF ROANOKE
The Board of Commissioner's Annual Meeting
June 12, 2025
The Board of Commissioners of the Housing Authority of the City of Roanoke, Alabama had its Annual Meeting on Thursday, June 12, 2025. The meeting was held at the Roanoke Housing Authority
located at 231 Avenue A, Roanoke, AL 36274.
CALL TO ORDER
The Board of Commissioner's Annual Meeting was called to order at 5:30 pm by Chairperson Paula Lambert. Sharon Tolbert, CEO acted as Secretary/Treasurer.
ROLL CALL
Commissioners Present: Paula Lambert, Sarah Nunn, Alton Joiner, Patrice Awbrey-Hull and Scot Thomason
Commissioners Absent: None
Others Present: Sharon Tolbert (Secretary/Treasurer) and Tabitha Griffin (Staff)
APPROVAL OF THE AGENDA
Chairperson Lambert asked if there were any changes to the Agenda. There were no changes. Chairperson Lambert asked for a motion to approve the Agenda. Commissioner Thomason moved that the Agenda be approved. Commissioner Awbrey-Hull seconded the said motion, and all members voted aye. Chairperson Lambert declared the Agenda approved.
APPROVAL OF MINUTES
Chairperson Lambert asked if there were any changes to March 13, 2025, Regular Meeting Minutes. Hearing none, Chairperson Lambert asked for a motion to approve March 13, 2025 Minutes. Commissioner Thomason moved that the Minutes be approved as received. Commissioner Awbrey-Hull seconded the said motion, and all members voted aye. Chairperson Lambert declared the Minutes approved.
PUBLIC COMMENTS
There were no public comments.
FINANCIAL REPORTS
A. General Fund: January -April 2025
Commissioners were provided a copy of the detailed January - April 2025 financial reports via email. The Income and Expense Comparison Report and Board Operating Statement/Budget Report were available at the meeting. Secretary/Treasurer Tolbert reviewed the financial reports. There were various discussions.
B. Capital Fund Program (CFP) Reports
Commissioners were given a copy of the CFP grant reports. Secretary/Treasurer Tolbert reviewed the reports. There were various discussions. Chairperson Lambert asked for a motion to accept the financial reports. Commissioner Awbrey-Hull moved that the financial reports be accepted as received. Commissioner Thomason seconded said motion and all members voted aye. Chairperson Lambert declared the financial reports accepted.
A copy of the financial reports is attached and made a part of the Minutes.
UNFINISHED BUSINESS
There were various discussions regarding the canceled HUD onsite monitoring scheduled for June 2025 and the new procedure regarding resident's outstanding water bills.
NEW BUSINESS
A. Resolution FYE2025-010: Tenant Write-Offs
Resolution FYE2025-010 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the tenant write-offs in the amount of $2,767.30. The tenant write-offs were reviewed and discussed.
Chairperson Lambert asked for a motion to approve Resolution FYE2025-010. Commissioner Joiner moved that the resolution be approved as received. Commissioner Nunn seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.
B. Resolution FYE2025-011: FYB2025 Budget
Resolution FYE2025-011 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the FYB2025 Budget. The FYB2025 Budget was reviewed and discussed.
Chairperson Lambert asked for a motion to approve Resolution FYE2025-011. Commissioner Joiner moved that the resolution be approved as received. Commissioner Awbrey-hull seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.
C. Resolution FYE2025-012: Elect 2025-2026 Chairperson and Vice Chairperson Resolution FYE2025-012 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to elect a Chairperson and Vice Chairperson for July 1, 2025 - June 30, 2026. Commissioner Paula Lambert was nominated Chairperson and Commissioner Scot Thomason was nominated Vice Chairperson. There were various discussions.
Chairperson Lambert asked for a motion to approve Resolution FYE2025-012. Commissioner Awbrey-Hull moved that the resolution be approved as received. Commissioner Joiner seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.
D. Next Meeting
The next Board meeting will be held September 11, 2025, at 5:30 pm. A Special Meeting will be held for time-sensitive action items. New Business resolutions and supporting information are attached and made a part of the Minutes.
DEPARTMENT AND MISCELLANEOUS REPORTS
A. Multifamily Housing Department (MFH) Report
Commissioners were given a copy of the MFH Department Report. The report reflected units leased and work orders completed through May 2025. The report was reviewed.
B. Miscellaneous Report
Commissioners were given a copy of the Miscellaneous Report. Secretary/Treasurer Tolbert reviewed the report which included HUD updates, compliance camera installation, upcoming conferences schedules, and other miscellaneous information.
The department and miscellaneous reports are attached and made a part of the Minutes.
ADJOURNMENT
There being no further business, Chairperson Lambert asked for a motion to adjourn. Commissioner Joiner made a motion to adjourn; Commissioner Thomason seconded. The meeting was adjourned at 6:30 pm.