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RHA Minutes - 09/11/2025

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF ROANOKE
The Board of Commissioner's Regular Meeting

September 11, 2025

The Board of Commissioners of the Housing Authority of the City of Roanoke, Alabama had its Regular Meeting on Thursday, September 11, 2025. The meeting was held at the Roanoke Housing
Authority located at 231 Avenue A, Roanoke, AL 36274.


CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 5:29 pm by Chairperson Paula Lambert. Sharon Tolbert, CEO, acted as Secretary/Treasurer.

ROLL CALL

Commissioners Present: Paula Lambert, Alton Joiner, Patrice Awbrey-Hull and Scot Thomason
Commissioners Absent: Sarah Nunn
Others Present: Sharon Tolbert (Secretary/Treasurer), Tabitha Griffin (Staff), and Wendy Cochran (Staff)

APPROVAL OF THE AGENDA

Chairperson Lambert asked if there were any changes to the Agenda. There were no changes. Chairperson Lambert asked for a motion to approve the Agenda. Commissioner Thomason moved to approve the agenda. Commissioner Awbrey-Hull seconded the said motion, and all members voted aye. Chairperson Lambert declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Lambert asked if there were any changes to the June 12, 2025, Annual Meeting and June 30, 2025, Special Meeting Minutes. Hearing none, Chairperson Lambert asked for a motion to approve the Minutes. Commissioner Joiner moved that the Minutes be approved as received. Commissioner Thomason seconded the said motion, and all members voted aye. Chairperson Lambert declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

FINANCIAL REPORTS

A. General Fund: May 2025

Commissioners were provided with a copy of the detailed May 2025 financial reports via email. The Income and Expense Comparison Report and Board Operating Statement/Budget Report were available at the meeting. Wendy Cochran, COO, reviewed the financial reports. There were various discussions.

B. Capital Fund Program (CFP) Reports
Commissioners were given a copy of the CFP grant reports. Secretary/Treasurer Tolbert reviewed the reports. There were various discussions. 

Chairperson Lambert asked for a motion to accept the financial reports. Commissioner Joiner moved that the financial reports be accepted as received. Commissioner Thomason seconded the motion, and all members voted aye. Chairperson Lambert declared the financial reports accepted.

A copy of the financial reports is attached and made a part of the Minutes.

UNFINISHED BUSINESS

There were various discussions regarding the follow-up questions asked during the June 12, 2025, meeting. All questions were answered, and the Board was satisfied with the responses. 

Chairperson Lambert asked for a motion to accept the responses to the follow-up questions. Commissioner Thomason moved that the responses be accepted as received. Commissioner Awbrey-Hull seconded the motion, and all members voted aye. Chairperson Lambert declared the financial reports accepted.

NEW BUSINESS
A. Resolution FYE2026-001: Tenant Write-Offs
Resolution FYE2026-001 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the tenant write-offs for $743.94. The tenant write-offs were reviewed and discussed.

Chairperson Lambert asked for a motion to approve Resolution FYE2026-001. Commissioner Awbrey-Hull moved that the resolution be approved as received. Commissioner Thomason seconded the motion, and all members voted aye. Chairperson Lambert declared the resolution approved.

B. Resolution FYE2026-002: FYE2025 Performance Award
Resolution FYE2026-002 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the FYE2025 Performance Award
criteria. The information was reviewed and discussed.

Chairperson Lambert asked for a motion to approve Resolution FYE2026-002. Commissioner Awbrey-Hull moved that the resolution be approved as received. Commissioner Joiner seconded the motion, and all members voted aye. Chairperson Lambert declared the resolution approved.

C. Next Meeting
The next Board meeting will be held on December 10, 2025, at 5:30 pm. A Special Meeting will be held for time-sensitive action items.

New Business resolutions and supporting information are attached and made a part of the Minutes.

DEPARTMENT AND MISCELLANEOUS REPORTS

A. Multifamily Housing Department (MFH) Report
Commissioners were given a copy of the MFH Department Report. The report reflected units leased and work orders completed through August 2025. The report was reviewed.

B. Miscellaneous Report
Commissioners were given a copy of the Miscellaneous Report. Secretary/Treasurer Tolbert reviewed the report, which included HUD updates, compliance camera installation, upcoming events, conference schedules, FY2026 HUD budget appropriations, and other miscellaneous information.

The department and miscellaneous reports are attached and made a part of the Minutes.

ADJOURNMENT

There being no further business, Chairperson Lambert asked for a motion to adjourn. Commissioner Awbrey-Hull made a motion to adjourn; Commissioner Thomason seconded. The meeting was adjourned at 6:08 pm.