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AHA Minutes - 07/28/2020

MINUTES
THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioner's Annual Meeting
July 28, 2020

The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama met on Tuesday, July 28, 2020 via Zoom (Attachment A) due to COVID-19.

CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 12:00 pm by Chairperson Robert Smith.

ROLL CALL

Present: Nolan Torbert, Sr., John Saidla, Deborah Hand, Marguerite White, and Robert Smith
Others Present: Sharon Tolbert (Secretary/Treasurer), Sandra Sanders, Michael Syme (National Counsel) and Wendy Cochran
Absent: None
There was a quorum for the purpose of conducting business.

APPROVAL OF THE AGENDA

Chairperson Smith asked if there were any changes to the Agenda. There were no changes. Chairperson Smith asked for a motion to approve the Agenda. Commissioner White moved that the Agenda be approved. Commissioner Torbert seconded said motion and all members voted aye. Chairperson Smith declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Smith asked if there were any corrections to the June 30, 2020 Annual Meeting Minutes. There were no corrections. Chairperson Smith asked for a motion to approve the Minutes. Commissioner White moved that the Minutes be approved as received. Commissioner Torbert seconded said motion and all members voted aye. Chairperson Smith declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

FINANCIAL REPORTS

A. Accounts Receivable Report: COCC
Commissioners were provided a copy of the Accounts Receivable report. The report reflected reimbursements for expenses through June 2020 (partial). Finance Director, Wendy Cochran, reviewed the report.

B. AHA Business Activity/COCC: May 2020
Commissioners were provided a copy of the May 2020 Income and Expense Comparison and Board Operating Statement/Budget reports for the Business Activity. Detailed financial reports were emailed to the Commissioners prior to the meeting. Finance Director, Wendy
Cochran, reviewed the reports.

C. Multifamily Housing Department: AHA Development LLC: May 2020
Commissioners were provided a copy of the May 2020 Income and Expense Comparison and Board Operating Statement/Budget reports for the AHA Development LLC. Detailed financial reports were emailed to the Commissioners prior to the meeting. Finance Director, Wendy Cochran, reviewed the reports.

D. HCV Program: May 2020
Commissioners were provided a copy of the April 2020 Income and Expense Comparison and Board Operating Statement/Budget reports for the HCV Program. Detailed financial reports were emailed to the Commissioners prior to the meeting. Finance Director, Wendy
Cochran, reviewed the reports. It was reported the HCV program received CARES Act funding in May in the amount of $85,198; the funds have to be expended by December 31, 2020. 

Chairperson Smith asked if the $600 in unemployment benefits funded by the CARES Act is counted as income. Secretary/Treasurer Tolbert stated the income is considered sporadic; sporadic income is not counted as income and does not affect the participant's rent share. Secretary/Treasurer Tolbert stated she will confirm because the HCV Department calculates the participant's income.

Commissioner Saidla asked if rent payments were being effected due to the office closure. Secretary/Treasurer Tolbert replied, no. It was further stated if a resident's rent is decreased and they submit a change in income, the difference is received as a housing assistance
payment (HAP).

All financial reports are attached and made part of the Minutes.

UNFINISHED BUSINESS

A. Ridgecrest Redevelopment Program Report
Secretary/Treasurer Tolbert stated the Bennett Group completed the estimated scoring for the 9% Low Income Housing Tax Credit based on the 2021 Qualified Allocation Plan (QAP). The Board was provided a copy of the scoring worksheet. Based on the estimated scoring, the score is not favorable based on the draft QAP. Therefore, AHA needs to explore other options if AHA will not have a competitive application for 2021. Michael Syme, made a presentation comparing the 9% credit and 4% credit. The Board was provided a copy of the
presentation. There was various dialogue regarding the funding options. Mr. Syme was dismissed after his presentation.

Secretary/Treasurer Tolbert will submit comments in response to the draft 2021 QAP. The Board will make a determination on how to proceed once the final 2021 QAP is published and the proposed Ridgecrest development is scored. If the score is not competitive, the Board will explore the 4% credit.

B. COVID-19 Update
Secretary/Treasurer Tolbert reported AHA, LHA and RHA will remain at Phase 1 due to the current number of COVID-19 cases in Lee, Randolph and Chambers counties. The Board was provided an update of various initiatives AHA is working on related to the Reopening
Plan. The Board agreed to remain at Phase 1 due to the number of COVID-19 cases in the area.

NEW BUSINESS

A. Resolution FYE2021-001: AHA Development LLC Tenant Write-Offs
Resolution FYE2021-001 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve tenant write-offs in the amount of $500.30.
Secretary/Treasurer Tolbert reviewed the write-offs and asked if there were any questions. 
There were no questions.

Chairperson Smith asked for a motion to approve Resolution FYE2021-001. Commissioner Torbert moved that the resolution be approved as received. Commissioner White seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

B. Next Meeting
The next Regular Meeting will be held on Tuesday, August 25, 2020 at 12:00 pm. The meeting will be held via Zoom due to COVID-19.

DEPARTMENT AND MISCELLANEOUS REPORTS

A. Multifamily Housing Department: Property Management Division
Commissioners were given a copy of the Property Management report which covered activities through June 2020.

B. Multifamily Housing Department: Maintenance Division
Commissioners were given a copy of the Maintenance report which covered activities through June 2020. 

C. HCV Department
Commissioners were given a copy of the HCV report which covered activities through May 2020.

D. Resident Services Department
Commissioners were given a copy of the Resident Services report which covered activities through June 2020.

E. Miscellaneous Report
Commissioners were provided a copy of the Miscellaneous report. Secretary/Treasurer Tolbert reviewed the report. It was reported AHA is applying for additional VASH vouchers and Foster Youth to Independence vouchers.

A copy of all of the departmental reports and supporting documentation are attached and made a part of the Minutes.

ADJOURNMENT

Secretary/Treasurer Tolbert thanked the Board for participating in the meeting. There being no further business, Chairperson Smith asked for a motion to adjourn. Commissioner White moved that the meeting be adjourned; Commissioner Saidla seconded. The meeting was adjourned at 1:09 pm.

Attachment A
(Posted on website and Administrative Office)

ACDC Board Meeting Calendar Event July 28, 2020 on AHA Website