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AHA Minutes - 11/24/2020

MINUTES
THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioner's Regular Meeting
November 24, 2020

The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama met on Tuesday, November 24, 2020 via Zoom due to COVID-19.

CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 1:11 pm by Chairperson Robert Smith. Chairperson Smith, Commissioners, and staff welcomed Rene Waldrop to the Board.

ROLL CALL

Present: Nolan Torbert, Sr., Rene Waldrop, Deborah Hand, Marguerite White, and Robert Smith
Others Present: Sharon Tolbert (Secretary/Treasurer), Wendy Cochran, and Sandra Sanders
Absent: None
There was a quorum for the purpose of conducting business.

APPROVAL OF THE AGENDA

Chairperson Smith asked if there were any changes to the Agenda. Chairperson Smith advised that due to time constraints, Item VI -Financial Reports in its entirety will be skipped since all financial reports were included in the Board packet and the detailed financial reports were emailed. However, Commissioners were welcomed to ask questions, if necessary. Wendy Cochran, Finance Director was dismissed. Chairperson Smith asked for a motion to approve the
revised Agenda. Commissioner White moved that the revised Agenda be approved. Commissioner Torbert seconded said motion and all members voted aye. Chairperson Smith declared the revised Agenda approved.

APPROVAL OF MINUTES

Chairperson Smith asked if there were any corrections to the September 29, 2020 Regular Meeting Minutes. There were no corrections. Chairperson Smith asked for a motion to approve the Minutes. Commissioner Torbert moved that the Minutes be approved as received. Commissioner White seconded said motion and all members voted aye. Chairperson Smith declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

FINANCIAL REPORTS

A. FYE2020 End of the Year Processing Update
Commissioners were provided a copy of the FYE2020 unaudited financial data schedule (FDS) submission report.

B. Accounts Receivable Report: COCC
Commissioners were provided a copy of the Accounts Receivable report.

C. AHA Business Activity/COCC
Commissioners were provided a copy of the Business Activity's June 2020 financial reports.

D. Multifamily Housing Department: AHA Development LLC: April 2020
Commissioners were provided a copy of the Multifamily Housing Department's June 2020 financial reports.

E. HCV Program: April 2020
Commissioners were provided a copy of the HCV Program's June 2020 financial reports.

UNFINISHED BUSINESS

A. Ridgecrest Redevelopment Project Report
Secretary/Treasurer Tolbert reported the final 2021 Qualified Application Plan (QAP) has been published. Based on the QAP, comments submitted by the public housing authority group and Secretary/Treasurer Tolbert were not considered. Secretary/Treasurer Tolbert reviewed estimated scoring for the proposed Ridgecrest redevelopment.

Secretary/Treasurer Tolbert provided an update from the Bennett Group ("TBG). TBG stated they did not have the capacity to complete a 2021 low income housing tax credit application on behalf of the AHA nor do they feel AHA will be able to garner enough points to compete competitively. Correspondence from TBG is attached. The Board discussed the AHA's partnership with TBG and the possibility of meeting with the City of Auburn regarding AHA's redevelopment efforts. The Board opted not to apply for 2021 LIHTC due to the
QAP's scoring criteria and THB's capacity. 

Chairperson Robert Smith disclosed he has business relations with the Alabama Housing Finance Authority and Auburn Bank and abstained from all discussion.

B. COVID-19 Update
Commissioners were provided the COVID-19 update report. Secretary/Treasurer Tolbert reviewed the report and stated AHA, LHA and RHA will remain at Phase 2 due to the continued threat of COVID-19.

NEW BUSINESS

A. Resolution FYE2021-011: FYE2020 Performance Award Distribution
Resolution FYE2021-011 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the FYE2020 Performance Award distribution. The Performance Award criteria was approved at the September 24, 2020 meeting. Secretary/Treasurer Tolbert asked if there were any questions.

Chairperson Smith asked for a motion to approve Resolution FYE2021-011. Commissioner Torbert moved that the resolution be approved as received. Commissioner White seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved. Secretary/Treasurer Tolbert thanked the Board for awarding staff for their hard work.

B. Resolution FYE2021-012: FYB2020 - FYB2024 Strategic Plan and FYB2020 Annual Action Plan
Resolution FYE2021-012 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the FYB2020 - FYB2024 Strategic Plan and
FYB2020 Annual Action Plan. Commissioners reviewed the Plans. Secretary/Treasurer Tolbert asked if there were any questions.

Chairperson Smith asked for a motion to approve Resolution FYE2021-012. Commissioner White moved that the resolution be approved as received. Commissioner Waldrop seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

C. Resolution FYE2021-013: HCV Administrative Plan Revisions
Resolution FYE2021-013 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the HCV Administrative Plan revisions. The
Commissioners reviewed the revisions. Secretary/Treasurer Tolbert asked if there were any questions.

Chairperson Smith asked for a motion to approve Resolution FYE2021-013. Commissioner Torbert moved that the resolution be approved as received. Commissioner White seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

D. Resolution FYE2021-014: HCV 2021 Payment Standards
Resolution FYE2021-014 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the HCV 2021 Payment Standards. With the
exception of the efficiency units, the payment standards are based on 110% of the fair market rents. Secretary/Treasurer Tolbert asked if there were any questions.

Chairperson Smith asked for a motion to approve Resolution FYE2021-014. Commissioner Torbert moved that the resolution be approved as received. Commissioner White seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

E. Resolution FYE2021-015: HCV Homeownership Program
Resolution FYE2021-015 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the HCV Homeownership Program. There
was discussion regarding the program. Secretary/Treasurer Tolbert asked if there were any questions.

Chairperson Smith asked for a motion to approve Resolution FYE2021-015. Commissioner Waldrop moved that the resolution be approved as received. Commissioner White seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

F. Resolution FYE2021-016: HCV Moving to Work (MTW) Plan and Application
Resolution FYE2021-016 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the MTW plan and application. There was
various discussion regarding the MTW Program. Secretary/Treasurer Tolbert asked if there were any questions.

Chairperson Smith asked for a motion to approve Resolution FYE2021-016. Commissioner Waldrop moved that the resolution be approved as received. Commissioner White seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

G. Resolution FYE2021-017: HCV Foster Youth to Independence (FYI)
Resolution FYE2021-017 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve administering FYI vouchers for young adults
aging out of foster care. Secretary/Treasurer Tolbert asked if there were any questions.

Chairperson Smith asked for a motion to approve Resolution FYE2021-017. Commissioner White moved that the resolution be approved as received. Commissioner Torbert seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

H. Next Meeting
A Special Meeting will be held on Tuesday, December 15, 2020 at 12:00 pm. The meeting will be held via Zoom due to COVID-19.

DEPARTMENT AND MISCELLANEOUS REPORTS

A. Multifamily Housing Department: Property Management and Maintenance Divisions
Commissioners were given a copy of the Multifamily Housing Department report which covered activities through October 2020.

B. HCV Department
Commissioners were given a copy of the HCV Department report which covered activities through October 2020.

C. Public Relations and Compliance Department
Commissioners were given a copy of the HCV Department report which covered activities through October 2020.

D. Miscellaneous Report
Commissioners were provided a copy of the Miscellaneous report.
A copy of all of the departmental reports and supporting documentation are attached and made a part of the Minutes.

ADJOURNMENT

Secretary/Treasurer Tolbert thanked the Board for participating in the meeting. There being no further business, Chairperson Smith asked for a motion to adjourn. Commissioner White moved that the meeting be adjourned; Commissioner Waldrop seconded. The meeting was adjourned at 1:56 pm.

Attachment A
(Posted on website and Administrative Office)

ACDC Board Meeting Calendar Event July 28, 2020 on AHA Website id 373