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AHA Minutes - 05/26/2020

MINUTES
THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioner's Regular Meeting
May 26, 2020

The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama met on Tuesday, May 26, 2020 via conference call due to COVID-19.

CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 12:15 pm by Chairperson Robert Smith.

ROLL CALL

Present: Nolan Torbert, Sr., John Saidla, Deborah Hand, Marguerite White, and Robert Smith
Others Present: Sharon Tolbert, Secretary/Treasurer Sandra Sanders and Wendy Cochran 
Absent: None
There was a quorum for the purpose of conducting business.

APPROVAL OF THE AGENDA

Chairperson Smith asked if there were any changes to the Agenda. There were no changes to the agenda. Chairperson Smith asked for a motion to approve the agenda. Commissioner White moved that the Agenda be approved. Commissioner Saidla seconded said motion and all members voted aye. Chairperson Smith declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Smith asked if there were any corrections to the April 7, 2020 Regular Meeting Minutes. There were no corrections. Chairperson Smith asked for a motion to approve the Minutes. Commissioner White moved that the Minutes be approved as received. Commissioner Torbert seconded said motion and all members voted aye. Chairperson Smith declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

FINANCIAL REPORTS

A. Accounts Receivable Report: COCC
Commissioners were provided a copy of the Accounts Receivable report. The report reflected reimbursements for expenses through March 2020. Finance Director, Wendy Cochran, reviewed the report and asked if there were any questions.

B. AHA Business Activity/COCC: March 2020
Commissioners were provided a copy of the March 2020 Income and Expense Comparison and Board Operating Statement/Budget reports for the Business Activity. Detailed financial reports were emailed to the Commissioners prior to the meeting. Finance Director, Wendy
Cochran, reviewed the report and asked if there were any questions.

C. Multifamily Housing Department: AHA Dev. LLC: March 2020
Commissioners were provided a copy of the March 2020 Income and Expense Comparison and Board Operating Statement/Budget reports for the AHA Development LLC. Detailed financial reports were emailed to the Commissioners prior to the meeting. Finance Director, Wendy Cochran, reviewed the report and asked if there were any questions.

D. HCV Program: March 2020
Commissioners were provided a copy of the March 2020 Income and Expense Comparison and Board Operating Statement/Budget reports for the HCV Program. Commissioners were provided a copy of the reports. Detailed financial reports were emailed to the Commissioners prior to the meeting. Finance Director, Wendy Cochran, reviewed the report and asked if there were any questions.

All financial reports are attached and made part of the Minutes.

UNFINISHED BUSINESS

A. COVID-19 Update Report
Commissioners were provided a copy of the COVID-19 Update report. Secretary/Treasurer Tolbert reviewed the report in detail. The report is attached and made part of the Minutes.
See attached report.

NEW BUSINESS

A. Resolution FYE2020-042: AHA Development LLC Tenant Write-Offs
Resolution FYE2020-042 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve tenant write-offs in the amount of $8,265.61.
Secretary/Treasurer Tolbert asked if there were any questions. There were no questions.

Chairperson Smith asked for a motion to approve Resolution FYE2020-042. Commissioner Torbert moved that the resolution be approved as received. Commissioner White seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

A copy of Resolution FYE2020-042 and supporting information are attached and made a part of the Minutes.

B. Next Meeting                                                                          The next Regular Meeting will be held on Tuesday, June 30, 2020 at 12:00 pm. It is likely the meeting will be held remotely due to COVID-19. AHA plans to have the meeting via Zoom.

DEPARTMENT AND MISCELLANEOUS REPORTS

A. Multifamily Housing Department: Property Management Division
Commissioners were given a copy of the Property Management report which covered activities through April 2020.

B. Multifamily Housing Department: Maintenance Division
Commissioners were given a copy of the Maintenance report which covered activities through April 2020.

C. HCV Department
Commissioners were given a copy of the HCV report which covered activities through March 2020.

D. Resident Services Department
Commissioners were given a copy of the Resident Services report which covered activities through April 2020.

E. Miscellaneous Report
Commissioners were provided a copy of the Miscellaneous report. Secretary/Treasurer Tolbert reviewed the report in detail.

A copy of all of the departmental reports and supporting documentation are attached and made a part of the Minutes.

ADJOURNMENT

Secretary/Treasurer Tolbert thanked the Board for participating in the call. There being no further business, Chairperson Smith asked for a motion to adjourn. Commissioner White moved that the meeting be adjourned; Commissioner Saidla seconded. The meeting was adjourned at 12:54 pm.