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AHA Minutes - 08/25/2020

MINUTES
THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioner's Regular Meeting
August 25, 2020


The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama met on Tuesday, August 25, 2020 via Zoom due to COVID-19.

CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 12:02 pm by Chairperson Robert Smith.

ROLL CALL

Present: Nolan Torbert, Sr., John Saidla, Deborah Hand, Marguerite White, and Robert Smith
Others Present: Sharon Tolbert (Secretary/Treasurer), Sandra Sanders, and Evans Brown (ARSEA Representative)
Absent: None
There was a quorum for the purpose of conducting business.

APPROVAL OF THE AGENDA

Chairperson Smith asked if there were any changes to the Agenda. Secretary/Treasurer Tolbert requested Resolution FYE2021-003 to be moved under Public Comments so that Evans Brown could discuss the RSA Tier I benefits for Tier II members. Chairperson Smith asked for a motion to approve the revised Agenda. Commissioner White moved that the revised Agenda be approved. Commissioner Torbert seconded said motion and all members voted aye. Chairperson
Smith declared the Agenda approved. 

APPROVAL OF MINUTES

Chairperson Smith asked if there were any corrections to the July 28, 2020 Regular Meeting Minutes. There were no corrections. Chairperson Smith asked for a motion to approve the Minutes. Commissioner Torbert moved that the Minutes be approved as received. Commissioner Saidla seconded said motion and all members voted aye. Chairperson Smith declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

Presentation: RSA Tier I Benefits for Tier II Members

Evans Brown made a presentation to the Board regarding the RSA's Tier I Benefits for Tier II members. The presentation is attached to the Minutes (see Attachment A). There was various discussion regarding the benefits. It was noted the change would not incur a cost for AHA due to its account balance.

FINANCIAL REPORTS

There were no financial reports due to end of the year processing.

UNFINISHED BUSINESS

A. Ridgecrest Redevelopment Program Report
Secretary/Treasurer Tolbert provided copies of the comments that were submitted regarding the draft 2021 QAP. The Board will make a determination on how to proceed once the final 2021 QAP is published and the proposed Ridgecrest development is scored.

B. COVID-19 Update
Secretary/Treasurer Tolbert reported AHA, LHA and RHA will remain at Phase 1 due to the current number of COVID-19 cases in Lee, Randolph and Chambers counties. The Board was provided an update of various initiatives AHA is working on related to the Reopening
Plan.

NEW BUSINESS

A. Resolution FYE2021-002: AHA Development LLC Tenant Write-Offs
Resolution FYE2021-002 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve tenant write-offs in the amount of $4,288.90.
Secretary/Treasurer Tolbert reviewed the write-offs and asked if there were any questions.
There were no questions.

Chairperson Smith asked for a motion to approve Resolution FYE2021-002. Commissioner White moved that the resolution be approved as received. Commissioner Torbert seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

B. Resolution FYE2021-003: RSA Tier I Benefit to Tier II Members
Resolution FYE2021-003 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation.

Chairperson Smith asked for a motion to approve Resolution FYE2021-003. Commissioner White moved that the resolution be approved as received. Commissioner Torbert seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

C. Resolution FYE2021-004: FYB2019 EOY Report
Resolution FYE2021-004 was Tabled due to the Board requesting more time to review the information.

D. Next Meeting
The next Regular Meeting will be held on Tuesday, September 29, 2020 at 12:00 pm. The meeting will be held via Zoom due to COVID-19.

DEPARTMENT AND MISCELLANEOUS REPORTS

A. Multifamily Housing Department: Property Management Division
Commissioners were given a copy of the Property Management report which covered activities through July 2020.

B. Multifamily Housing Department: Maintenance Division
Commissioners were given a copy of the Maintenance report which covered activities through July 2020. There was an error on the report. The corrected report was forwarded to Board on August 27, 2020 (see Attachment B).

C. HCV Department
There was no HCV report.

D. Resident Services Department
Commissioners were given a copy of the Resident Services report which covered activities through July 2020.

E. Miscellaneous Report
Commissioners were provided a copy of the Miscellaneous report.
A copy of all of the departmental reports and supporting documentation are attached and made a part of the Minutes.

ADJOURNMENT

Secretary/Treasurer Tolbert thanked the Board for participating in the meeting. There being no further business, Chairperson Smith asked for a motion to adjourn. Commissioner White moved that the meeting be adjourned; Commissioner Saidla seconded. The meeting was adjourned at 1:09 pm.

Attachment A
(Posted on website and Administrative Office)

ACDC Board Meeting Calendar Event July 28, 2020 on AHA Website