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AHA Minutes - 06/23/2026

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioner's Annual Meeting

June 23, 2026

The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama, had its Annual Meeting on Tuesday, June 23, 2026. The meeting was held at the Auburn Housing Authority, 931 Booker Street, Auburn, AL 36832.

CALL TO ORDER

The Board of Commissioners' Annual Meeting was called to order at 12:03 PM by Vice Chairperson Torbert

ROLL CALL

Board Members Present: Rene Waldrop, Deborah Hand, Marguerite White and Nolan Torbert
Board Members Absent: Robert Smith
Others Present: Sharon Tolbert (Secretary/Treasurer), Tabitha Griffin (Staff), and Wendy Cochran (Staff-Virtual)

APPROVAL OF THE AGENDA

Vice Chairperson Torbert asked if there were any changes to the Agenda. There was an amendment to the Agenda to Table Resolution 34, Employee Handbook Revision. Vice Chairperson Torbert asked for a motion to approve the revised Agenda. Commissioner Waldrop moved to approve the revised Agenda. Commissioner White seconded the motion, and all members voted aye. Vice Chairperson Torbert declared the revised Agenda approved.

APPROVAL OF MINUTES

Vice Chairperson Torbert asked if there were any corrections to the May 26, 2026, Regular Meeting Minutes. There were no corrections. Vice Chairperson Torbert asked for a motion to approve the Minutes. Commissioner Waldrop moved to approve the Minutes. Commissioner White seconded the motion, and all members voted aye. Vice Chairperson Torbert declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

FINANCIAL REPORTS
A. Accounts Receivable Business Activity Report: April 2026
Commissioners were provided with a copy of the Accounts Receivable Report. The report reflected expense reimbursements through April 2026.

B. AHA Business Activity: April 2026
Commissioners were provided with a copy of the Business Activity's April 2026 Income and Expense Comparison Report and Board  Operating Statement/Budget Report.

C. Multifamily Housing Department: AHA Development LLC: April 2026
Commissioners were provided with a copy of AHA Development LLC's April 2026 Income and Expense Comparison Report and Board Operating Statement/Budget Report.

D. Housing Choice Voucher Department: April 2026
Commissioners were provided with a copy of the HCV Department's April 2026 Income and Expense Comparison Report and Board Operating Statement/Budget Report. Wendy Cochran (COO) reviewed all financial reports. There were various discussions regarding the reports. Due to the file size, detailed financial reports were emailed to the Board prior to the meeting.

UNFINISHED BUSINESS

A. Affordable Housing Update
Secretary/Treasurer Tolbert provided an update about the proposed Ridgecrest redevelopment timeline and expressed appreciation for the City of Auburn's support. There were various discussions.

B. Resolution FYE2026-028: RSA 2026 Retiree COLAAmendment
Resolution FYE2026-028 was reintroduced by Secretary/Treasurer Tolbert. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves amendments to the RSA 2026 Retiree COLA that was previously approved to include language required by the RSA. There were various discussions.

Vice Chairperson Torbert asked for a motion to approve the amendment to Resolution FYE2026-028. Commissioner Waldrop moved to approve the revised resolution. Commissioner White seconded the motion, and all members voted aye. Vice Chairperson Torbert declared the resolution approved.

NEW BUSINESS
A. Resolution FYE2026-029: FYB2025 Budget - Business Activity
Resolution FYE2026-029 was introduced by Secretary/Treasurer Tolbert. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the FYB2026 budget for the Business Activity. The budget was reviewed and there were various discussions.

Vice Chairperson Torbert asked for a motion to approve Resolution FYE2026-029. Commissioner White moved that the resolution be approved. Commissioner Waldrop seconded the motion, and all members voted aye. Vice Chairperson Torbert declared the resolution
approved.

B. Resolution FYE2026-030: FYB2026 Budget - AHA Development LLC
Resolution FYE2026-030 was introduced by Secretary/Treasurer Tolbert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the FYB2026 budget for AHA Development LLC. The budget was reviewed, and there were various discussions.

Vice Chairperson Torbert asked for a motion to approve Resolution FYE2026-030. Commissioner White moved to approve the resolution. Commissioner Waldrop seconded the motion, and all members voted aye. Vice Chairperson Torbert declared the resolution approved.

C. Resolution FYE2026-031: FYB2026 Budget - Housing Choice Voucher Program
Resolution FYE2026-031 was introduced by Secretary/Treasurer Tolbert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the FYB2026 budget for the Housing Choice Voucher Program. The budget was reviewed, and there were various discussions.

Vice Chairperson Torbert asked for a motion to approve Resolution FYE2026-031. Commissioner Waldrop moved to approve the  resolution. Commissioner White seconded the said motion, and all members voted aye. Vice Chairperson Torbert declared the resolution
approved.

D. Resolution FYE2026-032: AHA Development LLC Tenant Write-Offs
Resolution FYE2026-032 was introduced by Secretary/Treasurer Tolbert. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the tenant write-offs for AHA Development LLC in the amount of $256.20. The write-offs were reviewed and discussed.

Vice Chairperson Torbert asked for a motion to approve Resolution FYE2026-032. Commissioner Waldrop moved to approve the resolution. Commissioner White seconded the motion, and all members voted aye. Vice Chairperson Torbert declared the resolution approved.

E. Resolution FYE2026-033: PBV 2026 Baseline Utility Allowance (Auburn and Lafayette)
Resolution FYE2026-033 was introduced by Secretary/Treasurer Tolbert. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the PBV 2026 Baseline Utility Allowance (Auburn and Lafayette). There were various discussions.

Vice Chairperson Torbert asked for a motion to approve Resolution FYE2026-033. Commissioner Waldrop moved to approve the resolution. Commissioner White seconded the motion, and all members voted aye. Vice Chairperson Torbert declared the resolution approved.

F. Resolution FYE2026-034: Employee Handbook - Tabled
Resolution FYE2026-028 was tabled until the next meeting, pending further revisions.

G. Resolution FYE2026-035: HCV Administrative Plan Revision
Resolution FYE2026-035 was introduced by Secretary/Treasurer Tolbert. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the HCV Administrative Plan Revision. There were various discussions.

Vice Chairperson Torbert asked for a motion to approve Resolution FYE2026-035. Commissioner White moved to approve the resolution. Commissioner Hand seconded the motion, and all members voted aye. Vice Chairperson Torbert declared the resolution approved.

H. Resolution FYE2026-036: HCV Hardship Policy
Resolution FYE2026-036 was introduced by Secretary/Treasurer Tolbert. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the HCV Hardship Policy. There were various discussions.

Vice Chairperson Torbert asked for a motion to approve Resolution FYE2026-036. Commissioner White moved to approve the resolution. Commissioner Waldrop seconded the motion, and all members voted aye. Vice Chairperson Torbert declared the resolution approved.

I. Resolution FYE2026-037: Fixed Assets Policy Revision
Resolution FYE2026-037 was introduced by Secretary/Treasurer Tolbert. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the revision to the Fixed Assets Policy. There were various discussions.

Vice Chairperson Torbert asked for a motion to approve Resolution FYE2026-037. Commissioner Waldrop moved to approve the resolution. Commissioner White seconded the motion, and all members voted aye. Vice Chairperson Torbert declared the resolution approved.

J. Resolution FYE2026-038: Procurement Policy Revision
Resolution FYE2026-038 was introduced by Secretary/Treasurer Tolbert. Commissioners were provided with a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the revisions to the Procurement Policy. There were various discussions.

Vice Chairperson Torbert asked for a motion to approve Resolution FYE2026-038. Commissioner White moved to approve the resolution. Commissioner Waldrop seconded the motion, and all members voted aye. Vice Chairperson Torbert declared the resolution approved.

K. RESOLUTION FYE2026-039: Elect 2026 - 2027 Chairperson and Vice Chairperson
Resolution FYE2026-039 was introduced by Secretary/Treasurer Tolbert. Commissioners were provided with a copy of the resolution. Secretary/Treasurer Tolbert informed the Board that the resolution is to elect a Chairperson and Vice Chairperson for July 1, 2026 - June 30, 2027.  Commissioner Robert Smith was nominated Chairperson, and Commissioner Nolan Torbert was nominated Vice Chairperson. There were various discussions.

Vice Chairperson Torbert asked for a motion to approve Resolution FYE2026-039, which approves the nominations for Chairperson and Vice Chairperson. Commissioner Waldrop moved to approve the resolution. Commissioner Hand seconded the said motion, and all members voted aye. Vice Chairperson Torbert declared the resolution approved.

L. Next Meeting
The next Regular Meeting will be held at the Auburn Housing Authority, 931 Booker Street, Auburn, AL, on Tuesday, July 21, 2026.

DEPARTMENT AND MISCELLANEOUS REPORTS

A. Multifamily Housing Department
Commissioners were given a copy of the Multifamily Housing Department Report. The report reflected leased units, completed work orders, MOD unit updates through May 2026, and other updates. The report was reviewed, and there was discussion.

B. Housing Choice Voucher (HCV) Department
Commissioners were given a copy of the HCV Department Report. The report reflected vouchers leased through May 2026, along with other updates. The report was reviewed, and there was discussion.

C. Human Resources Department
Commissioners were given a copy of the Human Resources Department Report. The report reflected staff updates, promotions, vacancies, transfers, improvement plans, and other updates. The report was reviewed, and there was discussion.

D. Resident Services Report
Commissioners were given a copy of the Resident Services Report. The report reflected resident activities and events for May 2026. The report was reviewed, and there was discussion.

E. Miscellaneous Report
Commissioners were given a copy of the Miscellaneous Report. The report included 2026 events and conference schedules, and other relevant information.

F. Commissioner's Communication
Commissioner Smith was recognized for his continuous effects to help secure funds for the proposed redevelopment. Commissioners White and Hand were recognized for their support and attendance at the 2026 Graduation Reception. Commissioners Waldrop and Torbert were
recognized for their participation in the 2026 Juneteenth Parade.
Copies of all reports and supporting documentation are attached and made part of the Minutes.

ADJOURNMENT

Secretary/Treasurer Tolbert thanked the Board for attending the meeting. There being no further business, Vice Chairperson Torbert asked for a motion to adjourn. Commissioner Waldrop moved that the meeting be adjourned, and Commissioner White seconded the motion. The meeting was adjourned at 1:47 PM.