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AHA Minutes - 08/25/2026

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioner's Regular Meeting

August 25, 2026

The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama, had its Regular Meeting on Tuesday, August 25, 2026. The meeting was held at the Auburn Housing Authority, located at 931 Booker Street, Auburn, AL 36832.

CALL TO ORDER

The Board of Commissioners' Regular Meeting was called to order at 12:05 PM by Chairperson Smith.

ROLL CALL

Board Members Present: Rene Waldrop, Deborah Hand, Robert Smith and Nolan Torbert
Board Members Absent: Marguerite White
Others Present: Sharon Tolbert (Secretary/Treasurer), Tabitha Griffin (Staff), and Michael Cohan (Attorney)

APPROVAL OF THE AGENDA

Chairperson Smith asked if there were any changes to the Agenda. There were no changes. Chairperson Smith asked for a motion to approve the Agenda. Commissioner Waldrop moved to approve the agenda. Commissioner Torbert seconded the motion, and all members voted aye. Chairperson Smith declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Smith asked if there were any corrections to the July 21, 2026, Regular Meeting Minutes. There were no corrections. Chairperson Smith asked for a motion to approve the Minutes. Commissioner Torbert moved to approve the Minutes. Commissioner Waldrop seconded said motion, and all members voted aye. Chairperson Smith declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

NEW BUSINESS
A. Resolution FYE2027-003: 2026 Employee Handbook Revision #2 Resolution FYE2027-003 was introduced by Chairperson Smith. Commissioners received a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the 2026 Employee Handbook Revision #2. There were various discussions.

Chairperson Smith asked for a motion to approve Resolution FYE2027-003. Commissioner Torbert moved that the resolution be approved. Commissioner Waldrop seconded said motion, and all members voted aye. Chairperson Smith declared the resolution approved.

B. Next Meeting
The next Regular Meeting will be held at the Auburn Housing Authority located at 931 Booker Street, Auburn, AL on Tuesday, September 29, 2026.

UNFINISHED BUSINESS

A. Affordable Housing Update
Secretary/Treasurer Tolbert provided an update about the proposed Ridgecrest redevelopment. There were various discussions.

DEPARTMENT AND MISCELLANEOUS REPORTS
A. Multifamily Housing and Modernization (MOD) Department
Commissioners were given a copy of the Multifamily Housing Department Report. The report reflected units leased, work orders completed, MOD unit updates through July 2026, and other updates. Secretary/Treasurer Tolbert reviewed the report, and there was discussion.

B. Housing Choice Voucher (HCV) Department
Commissioners were given a copy of the HCV Department Report. The  report reflected vouchers leased through July 2026. Secretary/Treasurer Tolbert reviewed the report, and there was discussion.

C. Human Resources Department
Commissioners were given a copy of the Human Resources Department Report. The report reflected staff updates, vacancies, and other updates. Secretary/Treasurer Tolbert reviewed the report, and there was discussion.

D. Resident Services Report
Commissioners were given a copy of the Resident Services Report. The report reflected resident activities and events for July 2026. Secretary/Treasurer Tolbert reviewed the report, and there was discussion.

E. Miscellaneous Report
Commissioners were given a copy of the Miscellaneous Report. The report included 2026 legislative updates, upcoming events, conference schedules, and other relevant information. Secretary/Treasurer Tolbert reviewed the report, and there was discussion.

F. Commissioner's Communication
Three AHA and one LHA Commissioners are planning to attend the 2026 AAHRA Conference. Copies of all reports and supporting documentation are attached and made a part of the Minutes.

ADJOURNMENT

Secretary/Treasurer Tolbert thanked the Board for attending the meeting. There being no further business, Chairperson Smith asked for a motion to adjourn. Commissioner Waldrop moved that the meeting be adjourned; Commissioner Torbert seconded. The meeting was adjourned at 1:06 PM.