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AHA Minutes - 10/27/2026

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioner's Regular Meeting

October 27, 2026

The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama, had its Regular Meeting on Tuesday, October 27, 2026. The meeting was held at the Auburn Housing
Authority, located at 931 Booker Street, Auburn, AL 36832.

CALL TO ORDER

Chairperson Smith called the Board of Commissioner's Regular Meeting to order at 11:58 PM.

ROLL CALL

Board Members Present: Rene Waldrop, Deborah Hand, Robert Smith, Marguerite White, and Nolan Torbert

Board Members Absent: None
Others Present: Sharon Tolbert (Secretary/Treasurer), Wendy Cochran (Staff-Virtual), Tabitha Griffin (Staff), Win Yerby (Developer-Virtual), andMichael Syme (Attorney-Virtual)

APPROVAL OF THE AGENDA

Chairperson Smith asked if there were any changes to the Agenda. There were no changes. Chairperson Smith asked for a motion to approve the Agenda. Commissioner Waldrop moved to approve the agenda. Commissioner Torbert seconded the motion, and all members voted aye. Chairperson Smith declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Smith asked if there were any corrections to the September 29, 2026, Regular Meeting Minutes. There were no corrections. Chairperson Smith asked for a motion to approve the Minutes. Commissioner Torbert moved to approve the Minutes. Commissioner Waldrop seconded said motion, and all members voted aye. Chairperson Smith declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

UNFINISHED BUSINESS

A. Affordable Housing Update
Secretary/Treasurer Tolbert provided an update about the proposed Ridgecrest redevelopment along with updates from developer Win Yerby and attorney Michael Syme. There were various discussions.

FINANCIAL REPORTS

A. Accounts Receivable Report: Business Activity: July-August 2026
Commissioners received a copy of the Accounts Receivable Report. The report reflected expense reimbursements for July-August 2026.

B. AHA Business Activity: July-August 2026
Commissioners received a copy of the Business Activity's July-August 2026 Income and Expense Comparison Report and Board Operating Statement/Budget Report.

C. Multifamily Housing Department: AHA Development LLC: July-August 2026
Commissioners received a copy of AHA Development LLC's July-August 2026 Income and Expense Comparison Report and Board Operating Statement/Budget Report.

D. Housing Choice Voucher Department: July-August 2026
Commissioners received a copy of the HCV Department's July-August 2026 Income and Expense Comparison Report and Board Operating Statement/Budget Report.
Wendy Cochran (COO) reviewed all financial reports. There were various discussions. Due to file size, detailed financial reports were emailed to the Board before the meeting.

NEW BUSINESS

A. Resolution FYE2027-004: HCV 2027 Payment Standards
Chairperson Smith introduced Resolution FYE2027-004. Commissioners received a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the HCV 2027 Payment Standards. There were various discussions.

Chairperson Smith asked for a motion to approve Resolution FYE2027-004. Commissioner Waldrop moved to approve the resolution. Commissioner White seconded said motion, and all members voted aye. Chairperson Smith declared the resolution approved.

B. Resolution FYE2027-005: AHA Development LLC Tenant Write-Offs
Chairperson Smith introduced Resolution FYE2027-005. The Commissioners received a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the tenant write-offs for AHA Development LLC in the amount of $4,524.10. The write-offs were reviewed and discussed.

Chairperson Smith asked for a motion to approve Resolution FYE2027-005. Commissioner Waldrop moved to approve the resolution. Commissioner White seconded the motion, and all members voted aye. Chairperson Smith declared the resolution approved.

C. Resolution FYE2027-006: FYE2026 Performance Award
Chairperson Smith introduced Resolution FYE2027-006. Commissioners received a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the FYE2026 Performance Award criteria. There were various discussions.

Chairperson Smith asked for a motion to approve Resolution FYE2027-006. Commissioner Waldrop moved to approve the resolution. Commissioner White seconded said motion, and all members voted aye. Chairperson Smith declared the resolution approved.

D. Resolution FYE2027-007: Master Development Agreement
Chairperson Smith introduced Resolution FYE2027-007. Commissioners received a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution approves the Master Development Agreement. There were various discussions.

Chairperson Smith asked for a motion to approve Resolution FYE2027-007. Commissioner White moved to approve the resolution. Commissioner Waldrop seconded said motion. Commissioners White, Waldrop, Torbert, and Hand approved. Commissioner Smith abstained. Chairperson Smith declared the resolution approved.

E. Next Meeting
The next Regular Meeting will be held at the Auburn Housing Authority located at 931 Booker Street, Auburn, AL on Tuesday, November 17, 2026.

DEPARTMENT AND MISCELLANEOUS REPORTS

A. Multifamily Housing Department
Commissioners were given a copy of the Multifamily Housing Department Report. The report reflected units leased, work orders completed, MOD unit updates through September 2026, and other updates. Secretary/Treasurer Tolbert reviewed the report, and there was discussion.

B. Housing Choice Voucher (HCV) Department
Commissioners were given a copy of the HCV Department Report. The report reflected vouchers leased through September 2026. Secretary/Treasurer Tolbert reviewed the report, and there was discussion.

C. Human Resources Department
Commissioners were given a copy of the Human Resources Department Report. The report reflected staff updates, vacancies, and other updates. Secretary/Treasurer Tolbert reviewed the report, and there was discussion.

D. Resident Services Report
Commissioners were given a copy of the Resident Services Report. The report reflected resident activities and events for September 2026. Secretary/Treasurer Tolbert reviewed the report, and there was discussion.

E. Miscellaneous Report
Commissioners were given a copy of the Miscellaneous Report. The report included 2026 legislative updates, upcoming events, conference schedules, and other relevant information. Secretary/Treasurer Tolbert reviewed the report, and there was discussion.

Copies of all reports and supporting documentation are attached and made a part of the Minutes.

ADJOURNMENT

Secretary/Treasurer Tolbert thanked the Board for attending the meeting. There being no further business, Chairperson Smith asked for a motion to adjourn. Commissioner Waldrop moved to adjourn; Commissioner Torbert seconded. The meeting was adjourned at 1:34 PM.